Job Description

Introduction

The Payroll & Benefits Coordinator focuses on precise and compliant payroll operations, ensuring timely and accurate employee compensation, deductions, and tax processing. This role maintains payroll records, resolves discrepancies, and keeps up with evolving payroll regulations. Collaborating with other teams, employees, and authorities, the Payroll Specialist ensures our workforce is paid accurately and in compliance with the law, contributing to financial integrity and employee satisfaction throughout the organization.

Company

Motif Labs is a licensed cannabis extraction facility located in SW Ontario and the largest privately owned cannabis company in Canada with the #1 market share in the vape segment. We are the creator of internal brands such as BOXHOT, DEBUNK, Boondocks, and Floresense that are deeply connected to the diverse and evolving needs of today\'s consumer market. We also operate as a business-to-business enterprise, offering toll processing and contract manufacturing services to Licensed Producers (LP\xe2\x80\x99s) and 3rd party brands.

As Motif continues to grow, we are seeking talented and driven individuals to join our team. Our company culture is centered around integrity, collaboration, and quality and these core values are at the heart of everything we do.

Position Overview:

• Process semi-monthly and bi-weekly payroll for both hourly and salaried employees across Canada.
• Prepare and execute pay change agreements and generate reports as needed by management.
• Identify and promptly resolve payroll discrepancies or errors to ensure accuracy and compliance.
• Administer new hire onboarding, terminations, and other personnel changes.
• Manage timekeeping records and systems to ensure accurate tracking of employee hours, overtime, vacation, and statutory holidays.
• Oversee leave management, including tracking, reporting, and compliance with company policies and legal requirements.
• Administer employee group benefits and RRSP programs, including enrollment, changes, calculating payroll deductions, and responding to inquiries.
• Implement and manage the RRSP program in compliance with relevant regulations and company policies.
• Handle the preparation and management of Records of Employment (ROEs) for departing employees.
• Ensure compliance with both federal and provincial regulations in Canada when managing payroll processing, government report submissions, payroll remittances, completing essential tax forms such as T4s, etc.
• Address and respond to employee inquiries regarding payroll processes, benefits, and any pay-related questions promptly and accurately and
• Other duties as assigned.

Qualifications:

• Relevant Experience: 2-5 years of experience in payroll processing (processing payroll for 250+ employees)
• Education: Secondary school diploma or equivalent; a degree or diploma in accounting, finance, payroll administration, or another related field is considered an asset
• Canadian Payroll Association (PCP) designation strongly preferred
• Payroll experience in all provinces or territories preferred
• Competencies:
• Strong computer skills with excellent knowledge of the entire Microsoft Office Suite, as well as proficiency with payroll software and tools.
• Proven experience in maintaining accurate and confidential payroll records and generating reports.
• Familiarity with employee benefits, health insurance, retirement plans, and other deductions.
• Strong grasp of labor laws, overtime regulations, and the ability to conduct audits.
• Time Management: Efficiently manage multiple tasks, meet deadlines, and maintain payroll operations\' efficiency.
• Attention to Detail: Meticulous in processing payroll to avoid errors and discrepancies.
• Communication: Strong interpersonal and communication skills to interact with employees and collaborate with various teams.
• Problem-Solving: Ability to identify and resolve payroll-related issues promptly.

HOW TO APPLY:

YOU MUST submit your resume and cover letter to Motif Labs careers page at: www.motiflabs.ca to be considered.

We thank all interested applicants but only those who have been selected for interview will be contacted.

Although this is a work from home position, you must be able to work 8-5 EST and come to site for orientation and training.

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Motif Labs