Job Description

Company Background

Donald's Fine Foods is a family-owned business and has operated for over 30 years. We are a specialty meat manufacturer, with facilities in Alberta, British Columbia and Saskatchewan.

Company Values

Integrity

-Do the right thing in all circumstances. Honesty and transparency in everything we do.

Ethical

-Always moving forward with a respectful, fair and equitable approach, promoting sustainable practices.

Creativity

-Pursue and achieve innovation with passion, purpose, ingenuity and curiosity.

Responsibility

- Be accountable for all our actions, decisions, and results.

Community

- Foster a sense of community both within the company and external stakeholders, through engagement, collaboration, and support.
We are seeking a highly organized and detail-oriented Payroll and Benefits Specialist to manage payroll processing and benefits for unionized hourly employees across British Columbia, Alberta, and Saskatchewan. The successful candidate will ensure accuracy, compliance with employment standards and collective bargaining agreements, and timely reporting. This is a key role requiring a strong sense of professionalism in Canadian payroll practices. This position reports directly to the Payroll & Benefits Manager.

Key Responsibilities:

Payroll Administration:

Process bi-weekly payroll for unionized hourly employees using ADP Workforce Now. Review and reconcile timecards to ensure accuracy and compliance with employment standards, collective bargaining agreements, and company policies. Analyze payroll data to identify discrepancies or issues and resolve them promptly or collaborate with the Payroll Manager to ensure resolution. Perform data entry tasks related to payroll processing and ensure accuracy in all entries. Verify payroll calculations generated by ADP, including overtime, vacation, statutory holiday pay, and other entitlements, to ensure compliance with provincial regulations. Ensure accurate payroll deductions, including taxes, benefits, union dues, and garnishments. Submit bi-weekly union dues and pension contribution reports to third-party organizations. Prepare Records of Employment (ROEs) for terminated or leave-taking employees. Address payroll discrepancies and respond promptly to employee payroll inquiries.

Benefits Administration:

Administer employee benefits programs, including enrolment, updates, and terminations for health, dental, life insurance, and retirement plans. Provide guidance to unionized employees on benefits coverage and eligibility. Reconcile monthly benefits premiums and ensure accurate remittances to providers. Issue cheques for benefit invoices and ensure timely payments.

Compliance and Reporting:

Ensure payroll and benefits compliance with employment standards legislation and collective bargaining agreements across British Columbia, Alberta, and Saskatchewan. Assist with the preparation of T4s and other year-end reporting requirements. Maintain accurate and up-to-date employee records and payroll documentation to meet audit and regulatory requirements. Invoice union hours for labor-related activities in accordance with collective bargaining agreements.

Qualifications:

PCP (Payroll Compliance Practitioner) certification is preferred. Post-secondary education in accounting is an asset Minimum 2 years of experience in Canadian payroll and benefits administration, preferably in a unionized, multi-province environment. Proficiency in ADP Workforce Now or similar payroll systems. Intermediate Microsoft Excel skills, including the ability to use formulas, pivot tables, and data analysis tools. Strong understanding of employment standards and payroll legislation in British Columbia, Alberta, and Saskatchewan. Proven experience with monthly benefits premium reconciliation, bi-weekly union dues reporting, and invoicing union hours. Excellent written and verbal communication skills to effectively interact with employees, union representatives, and third-party organizations. Strong interpersonal skills with the ability to handle sensitive information with discretion. Excellent attention to detail, organizational, and time management skills.

Working Conditions:

This is an onsite position; the successful candidate is required to work from the office during regular business hours. The standard work schedule is Monday to Friday, 8-hour workdays This is primarily a desk job requiring prolonged periods of sitting and computer work

Compensation:

Competitive benefits package, including extended health, dental, life insurance, vision care, and RRSP matching. Employee discounts on company products
Job Types: Full-time, Permanent

Pay: $50,000.00-$70,000.00 per year

Ability to commute/relocate:

Langley, BC V2Z 2T9: reliably commute or plan to relocate before starting work (preferred)
Licence/Certification:

PCP Certification (preferred)
Work Location: In person