Job Description

Parts Coordinator - Fleet Operations

Full-time | Calgary, AB

Help Build the Shop Right From Day One

South West Bulk Express Inc.

is opening a

brand-new, state-of-the-art maintenance facility in Calgary

as part of our growth heading into

2026

. We are looking for an

experienced Parts Coordinator

who understands that strong parts control is the backbone of a high-performing maintenance operation.

This role is critical to

building the parts department from the ground up

--clean systems, accurate inventory, reliable vendors, and zero chaos.

The Role

The Parts Coordinator is responsible for the

end-to-end management of parts and inventory

for our tractor and trailer fleet. You will work closely with the Maintenance Manager and mechanics to ensure the

right parts are available at the right time

, while controlling cost, accuracy, and efficiency.

This is

not a clerical role

. It is a

hands-on, operational position

for someone who wants ownership and takes pride in building strong systems.

In addition,

South West Bulk Express will be launching third-party parts sales in the coming year

, and this role will help support the setup of those processes alongside fleet operations.

What You'll Own

Building and organizing the parts department in the new Calgary maintenance facility Managing parts procurement, inventory levels, and availability for tractors and trailers Establishing vendor relationships, pricing structures, and warranty processes Maintaining accurate inventory records in the maintenance/parts system Issuing parts to mechanics and tracking usage correctly Preventing overstock, shortages, obsolete parts, and emergency purchases Supporting preventive maintenance planning through accurate parts forecasting Keeping the parts area clean, organized, and efficient at all times Supporting the setup of

third-party parts sales processes

, inventory tracking, and controls Assisting with the

hiring, onboarding, and support of junior Parts Coordinators and future parts roles

Identifying and fixing gaps in parts processes before they become problems

1-Month Success Plan

Within the first 30 days, you will:

Set up organized parts storage and labeling systems Validate and clean up inventory accuracy in the system Establish reliable vendor relationships and improve pricing Align parts availability with PM schedules and repair planning Reduce delays caused by missing or incorrect parts

12-Month Success Plan

By the end of the first year, you will:

Maintain high inventory accuracy and strong parts availability Significantly reduce emergency and rush parts purchases Improve mechanic efficiency through proper parts readiness Demonstrate strong cost control and reduced waste Help support a

scalable parts operation

, including third-party sales Play a key role in training and supporting

junior Parts Coordinators

Be positioned for advancement as

new South West locations open

Who We Want

Minimum 2 years of parts experience

in a heavy-duty truck, trailer, automotive, or fleet environment Strong knowledge of parts sourcing, inventory control, and vendor management Highly organized, detail-driven, and accountable Comfortable working independently and helping lead others Someone looking for a

long-term role

, not a temporary stop Takes pride in building systems--not working around problems

Compensation, Incentives & Benefits

Competitive hourly wage or salary, based on experience

KPI-based performance incentives

, tied to: Inventory accuracy Parts availability / fill rate Cost control and reduced emergency purchases Process discipline and system accuracy Group benefits package Vacation pay paid out on every paycheque Gym membership discounts and wellness perks Stable, full-time employment in a growing company Clean, modern, state-of-the-art facility

Career Growth & Advancement

This role is a

foundational position

within the organization. As South West Bulk Express grows,

future career paths may include

:

Senior Parts Coordinator

Parts Lead

supporting multiple locations

Parts Manager

roles as new facilities and locations open
Advancement will be

performance-based

and aligned with company growth.

Why South West Bulk Express

Brand-new maintenance facility -- start with a clean slate Opportunity to build a department the right way from day one Exposure to

parts sales, hiring, and multi-location growth

Clear expectations, accountability, and performance-based rewards Respect for experienced professionals who take ownership

This Role Is Not for Everyone

If you're looking for:

A disorganized environment Loose inventory control Minimal responsibility
This isn't the right role.

If you take pride in

control, accuracy, and building teams and systems properly

, we want to hear from you.

Job Type: Full-time

Pay: From $22.00 per hour

Expected hours: 40 - 50 per week

Benefits:

Company events Profit sharing Relocation assistance Wellness program
Work Location: In person