Job Description

Position Term:

January 1 - March 31, 2025 (3 months)

Hours per Week:

20-35

Location:

Hybrid - Edmonton, Alberta

This is a fixed-term contract position supported by external funding. The contract will run from

January to March 2025

, with the possibility of extension based on performance and available funding.

IMPORTANT: Eligibility Requirements

Due to funding requirements, to be eligible, applicants must:

Be a Canadian citizen, permanent resident, or refugee. Be enrolled in a post-secondary institution at the time of application and remain enrolled for at least the first thirty days of the internship.

Please ensure you meet all eligibility requirements before applying.

About Us

NAT (the Network for Applied Technology) is a nonprofit organization that helps students and early-career innovators use emerging technologies to solve real-world challenges.

Since 2019, NAT has engaged thousands of participants through hackathons, workshops, and community partnerships across Canada.

Position Overview

The Outreach & Stakeholder Engagement Coordinator plays a key role in coordinating NAT's external partners for our programs. A major portion of this role focuses on Problem Provider coordination.

Problem Providers are community partners from sectors such as health, research, industry, and nonprofits who bring real-world problems for teams to solve during NAT's competitions. They pitch their challenge, meet with teams, and provide guidance throughout the event.

Your responsibilities will include onboarding these partners, guiding them through the event process, communicating requirements and deadlines, and supporting them before, during, and after the hackathon.

You will also assist with event logistics, scheduling, communications, and on-site operations. This position is ideal for someone who is organized, outgoing, and comfortable managing many moving pieces.

Please note: This position is contingent on external funding and will only proceed if funding is secured.

Key Responsibilities

Outreach & Community Engagement

Attend community events to promote NAT programs, represent NAT professionally, and build relationships with prospective Problem Providers and community organizations. Share program information, answer questions, and gather interest for future collaborations. Help maintain an outreach pipeline by documenting leads, conversations, and follow-up actions.

Problem Provider & Stakeholder Coordination

Recruit, onboard, and support 20+ Problem Providers from research, healthcare, nonprofits, and industry. Maintain clear communication and guide partners through pitch prep, scheduling, matchmaking, mentorship, and judging. Track partner information, deadlines, and statuses using Google Sheets and CRM. Serve as the main point of contact between partners and internal teams. Keep all partner-facing resources up to date (FAQs, onboarding docs, checklists). Support partners during the event: check-in, transitions, Q&A, troubleshooting. Maintain alignment across all milestones: pitch day, development reports, live mentoring, judging, and post-event follow-up.

Team Communication and Collaboration

Collaborate with other coordinators and leads Keep shared schedules and documentation current Communicate progress and flag issues promptly

Reflection & Process Improvement

Gather feedback from participants and partners. Contribute to post-event reports and recommend improvements for future cycles.

Skills & Competencies

Clear and friendly communicator Strong organizational and tracking skills Comfortable managing multiple partners at once Calm under pressure and good at problem-solving Takes initiative, works independently, and follows through

Tools and Technologies

Google Workspace (Docs, Sheets, Calendar) Slack, Gmail, Google Meet, Discord, Odoo CRM Canva, Google Slides

Qualifications

Required

Experience organizing events, coordinating programs, or supporting community partners Comfort communicating with external stakeholders Ability to work independently and stay organized Interest in innovation and community-building programs

Preferred

Experience with volunteer management Familiarity with hybrid/virtual events Background in community engagement, operations, or outreach

Working Conditions

This is a hybrid position based in Edmonton. The student is expected to work in person 1-2 days per week and be available for key project milestones.

Job Types: Part-time, Fixed term contract
Contract length: 3 months

Pay: $17.00 per hour

Benefits:

Casual dress Company events Flexible schedule Work from home
Application question(s):

IMPORTANT: ELIGIBILITY REQUIREMENTS
This position is funded through the TECHNATION Career Ready program. To be eligible, applicants must:

- Be a Canadian citizen, permanent resident, or person with refugee status (not an international student or on a work permit)
- Be enrolled in an accredited Canadian post-secondary institution at time of application

Please ensure you meet all eligibility requirements before applying.

Experience:

community engagement: 1 year (required)
Work Location: In person