Job Description

About Toronto Public Library Foundation

Toronto Public Library Foundation connects the generosity of donors with the limitless potential of Toronto Public Library--the world's biggest and busiest urban public library system. Together, we transform Torontonians' love of the library into vital support for programs, collections, and spaces that help people learn, connect, and thrive. With our donors, we're expanding literacy programs for kids, bridging the digital divide, strengthening civic engagement, and building inclusive, welcoming spaces in every neighbourhood in our city.

Position Summary

This position helps bring our mission to life through the planning and execution of engaging events and donor experiences that celebrate the power of public libraries and the people who support them. The Event Coordinator will assist in the end-to-end management of events--from donor stewardship gatherings and public celebrations to fundraising galas and community activations. The ideal candidate is a highly organized, collaborative, and creative professional who thrives in a mission-focused environment and takes pride in creating memorable, inclusive, and impactful experiences for supporters and partners.

Key Responsibilities

Event Planning & Execution

Support in delivering up to 20 annual stewardship, cultivation, and community events (virtual and in-person), including the Foundation's signature fundraising gala, Biblio Bash*.
Support in developing event concepts, budgets, and timelines. Contribute to the coordination of event logistics and timelines, from setup through teardown to ensure exceptional donor and guest experiences. Solicit and negotiate vendor quotes in partnership with the Senior Manager, Events, reconcile expenses, and process invoices promptly. Provide support in managing event technology tools and systems to improve planning, execution and donor experience. Maintain internal annual event calendar that captures event planning across all revenue streams.

Stakeholder Collaboration & Coordination

Partner with Foundation colleagues and Library teams (programming, facilities, IT, accounting, and venue rentals) to ensure seamless coordination and alignment with organizational goals. Collaborate with the Senior Manager, Events to secure and coordinate speakers, authors, and thought leaders for Foundation events. Support the work of event committees and volunteers through meeting coordination, preparation of materials, and follow-up actions. Stay informed on community happenings, charitable galas, and civic observances to inform scheduling and outreach.

Stewardship & Relationship Building

Embed a stewardship and cultivation mindset into all events, ensuring thoughtful engagement and recognition of donors, volunteers, and partners. Support in the planning and execution of donor engagement initiatives, including small-scale receptions, tours, and recognition activities that build connection to the Foundation's mission. Develop and implement gifting approaches and personalized follow-ups to acknowledge contributions and strengthen donor relationships.

Administration & Evaluation

Draft agendas, minutes, contact reports, thank-you correspondence, and creative briefs as needed to support event operations. Contribute to post-event evaluation by preparing concise summaries, documenting key learnings, and informing future event strategy. Monitor Toronto Public Library's public programs, including Appel Talks and Salon Series, to align Foundation events with broader engagement activities and enhance donor connection.

Qualifications & Competencies

Education & Experience

Minimum 2-3 years of experience supporting the planning and execution of events, with proven ability to manage logistics, stakeholders, and volunteers in alignment with organizational goals. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with email marketing platforms such as Campaign Monitor or Mailchimp considered an asset. Experience with graphic design tools (e.g., Canva, Adobe Illustrator) and an eye for visual storytelling an asset. Photography skills or a demonstrated interest in capturing events and moments of impact an asset.

Skills & Abilities

Strong organizational and administrative skills, with exceptional accuracy and attention to detail. Excellent interpersonal and relationship-building skills, with experience working collaboratively across internal teams and with external partners. Superior verbal and written communication abilities, including experience preparing clear, engaging, and mission-aligned communications.

Why Apply?

You will:

Join a high-performing, mission-driven team committed to enhancing access to knowledge, culture and community in Toronto. Work in a hybrid model that supports flexibility and collaboration. Engage deeply with individual donors passionate about strengthening their communities. Have opportunities for professional growth, skills development, and meaningful recognition.

To Apply

Please submit your CV and cover letter in a single PDF to

tplfjobs@tpl.ca

. In the subject line, write:

"Events & Donor Engagement Coordinator - [Your Name]"

. Applications will be reviewed on a rolling basis.

APPLICATION DEADLINE:

November 28, 2025

The Toronto Public Library Foundation is committed to employment equity and diversity and welcomes applications from Indigenous people, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity. Accommodation is available on request throughout the hiring process. Only those selected for interview will be contacted.

Job Type: Full-time

Pay: $50,000.00-$55,000.00 per year

Benefits:

Dental care Employee assistance program Extended health care Life insurance Vision care
Work Location: Hybrid remote in Toronto, ON M4W 2G8