Job Description

Why Work for Toronto Foundation for Student Success (TFSS):

Toronto Foundation for Student Success (TFSS) helps mitigate poverty issues that prevent children from thriving at school. We work with school communities, partners, governments, donors, and other organizations, to provide safe and inclusive programs that support students in underserved communities. We believe that if we improve the health and well-being of our children, they will do better in school. And, if they do better in school, they will have a better future. TFSS is recognized by Charity Intelligence Canada as one of the Top 10 Impact Canadian Youth Charity, and among the Top 100 Highest Rated Canadian Charities. You will be part of a thriving organization that truly makes a direct, positive impact on the lives of children and youth across Toronto.

The Opportunity

Our Supply Chain team is expanding! We are looking for an

Operations Support Assistant

to provide essential administrative and operational support to ensure the smooth running of daily activities within our pantry supply chain operations. The "Pantry" operations are accountable for procurement of food products and infrastructure elements, storage of food products, deliveries to schools, school menu development (in partnership with the Student Nutrition Program function and coordinators within TFSS) and all associated supply chain planning elements. Reporting to the Associate Director, Procurement this new role will support the entire Team in a very dynamic, collaborative and rapidly expanding environment.

The ideal candidate is organized, detail-oriented, with excellent communication skills and the ability to thrive in a fast-paced environment going through significant transformation and growth. As part of a relatively small team, this role will also be expected to act as an occasional back-up for other roles in the team.

Duties and Responsibilities:

Support day-to-day operational activities, such as coordinating deliveries, communicating with vendors and partners, and assisting with project logistics to help ensure smooth execution of department initiatives.

Ensure efficient and smooth communications within the department relating to both internal and external stakeholders.

Provide general administrative support to the department, including - organizing files, updating internal databases, and assisting with document management to ensure accurate record-keeping and compliance with internal procedures.

Coordinate calendars, schedule meetings, and organize related logistics matters.

Prepare confidential correspondence, letters, memos, meeting agendas, spreadsheets, reports, and PowerPoint presentations, ensuring accuracy and professionalism. Prepare the Pantry Supply Chain dashboard according to the agreed cadence of reporting.

Assist with invoicing and reconciliation, including processing purchase orders, vendor invoices, and payment tracking.

Assist with resolving billing and payment issues, following up with vendors, finance, and internal teams to ensure timely and accurate processing of invoices and reconciliations.

Enter and maintain accurate data in the Common Data Source (CDS) System and other tracking systems, ensuring timely and complete reporting.

Support inventory management activities by entering data, reconciling deliveries, and tracking outstanding shipments and receipts.

Coordinate ordering and delivery schedules in collaboration with warehouse, supplier, and program teams.

Participate in departmental meetings, planning sessions, and process improvement initiatives.

Perform other administrative and operational tasks as assigned.

Education, Skills and Requirements

Post-secondary education in Business Administration, Supply Chain or a related field.

Minimum 2 years of experience in an administrative support role in a similar environment. A combination of education and experience will be considered.

Strong proficiency in other Microsoft 365 applications, with a strong focus on Excel.

Strong organizational skills with attention to detail, accuracy, and follow-through.

Excellent written and verbal communication skills.

Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.

Knowledge of basic accounting, invoicing, and reconciliation processes is an asset.

Experience working in a non-profit or community-based organization is considered an asset

Please note that as a condition of employment, the successful applicant must complete a

Vulnerable Sector Screening Police Reference Check.

Job Information

This role will work in our primary office location 201 Gracefield Ave, North York.

The work hours are Monday to Friday, 35 hours per week.

Eligible to participate in TFSS hybrid (remote/in-office) work program

Three weeks' vacation plus a comprehensive benefits package

How to Apply

If you are interested in applying for this position,

please email your resume and cover letter in PDF format to recruitment@tfss.ca.

In your cover letter, tell us why you want to join our team and how you will help us make a brighter future for children and youth across our city.

Please note: Only applications submitted via email will be considered.

While we thank all applicants for their interest, only those selected for an interview will be contacted.

TFSS is committed to a policy of access and equity in its hiring practices. If you require accommodation during any stage of the recruitment process, please let us know when contacted. To learn more about who we are and what we do, please visit our website at www.tfss.ca.

Job Type: Full-time

Pay: $58,000.00-$63,000.00 per year

Benefits:

Dental care Disability insurance Extended health care Life insurance Paid time off Vision care
Work Location: Hybrid remote in North York, ON M6L 1L7