Job Description

Please refer to the job aid for instructions on how to apply.If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).Position Summary:Reporting to the Associate Dean/Director of the School, the Operations Manager will plan, implement, and manage the research support structure of the School of Biomedical Sciences and its multiple units.The SBMS brings together the biomedical research departments and centres in the Faculty of Medicine and Health Sciences to promote cutting-edge, interdisciplinary research. Through recruiting and training the brightest and most capable scientists, investing in state-of-the-art technology, and cultivating a dynamic, multidisciplinary network of collaborations, our units have built high-impact, cutting-edge scientific programs in all areas of biomedical sciences and define the hub for biomedical research at McGill.The Operations Manager will provide operational oversight of research core platforms and common research infrastructure to ensure efficient research support to faculty members, students and staff. The successful candidate will provide administrative oversight (finance, HR, business plans, maintenance contracts), working closely with stakeholders within departmental units and the Deputy Directors of both the Goodman Cancer Institute (GCI) and the Victor Phillip Dahdaleh Institute of Genomic Medicine (VPDIGM). The Operations Manager will participate in developing new innovative platforms, implementing digital software solutions to manage platforms, and facilitating strategic directions of the SBMS.Key Roles:

• In conjunction with the Schools Associate Dean/Director and the Associate Director of Administration, develop and implement work strategies and procedures to enhance the research/administrative operations of research core platforms.
• Participate in developing strategic plans, governance structures, identifying milestones, monitoring performance, allocating resources.
• Work closely with Scientific Directors and Platform managers to select and train technical personnel and manage performance.
• Advise and make recommendations to and work with the Associate Director of Administration on issues at the intersect of HR and Academia (policies, performance, benefits, and training).
• Participate in executive meetings of the SBMS to identify and resolve ongoing challenges, and to strategize and plan events with the management and research support staff.
• Participate and collaborate in budget meetings and will provide input regarding the common research infrastructure and core platforms financial needs for the years budget.
• Manage the procurement and billing of common research infrastructure of the School.

Primary Responsibilities:

• Responsible for the overall management and operations of research core platforms within the SBMS. Liaise with core facility managers and scientific directors; consult/advise on finance issues and sustainability, working closely with the Associate Director Administration.
• With software specialists, setup and deploy automated invoicing and billing for core facilities, with the support of the SBMS administrative team. Help develop business plans for core facilities including projected budget forecasts.Setup new core facilities, optimize their operations and services.
• Chair the platforms committee to develop and implement policies on the maintenance and renewal of equipment. Lead ad hoc working groups to improve services and operations, and address needs.
• Promote client relationships and retention, as well as marketing of the SBMS research core platforms.
• Act as an advisor to researchers on scientific platform performance. Ensure the provision of professional support to principal investigators in the completion of equipment grant applications, and the management of project infrastructure.
• Develop and implement monitoring and performance evaluation tools and metrics.
• Oversee the logistics management for research platforms, including the repair of equipment and renewal of service and maintenance contracts.
• Document the building infrastructure servicing the platforms and research laboratories (Special gas network and delivery) as well as equipment specificities.
• Liaise with Building Director Office for space renovation, equipment acquisition/relocation requiring physical modifications and request for shutdown impacting the platforms.
• Maintain equipment inventory to avoid duplication of resources and ensure proper maintenance.
• Advise units/platforms on lab decommissioning and research asset management End of Life (EoL) procedures.
• Provide service/contract management.Liaise with vendors: recruit new high-performance vendors; manage contract reviews and renewals; liaise with the McGill Purchasing office.
• Liaise/consult with AEC staff as needed, specifically on the financial reporting for the core platforms.

Other Qualifying Skills and/or Abilities

• A Masters degree is preferred. A PhD degree or equivalent in Biomedical Sciences is an asset.
• Minimum of three (3) years management/leadership experience, preferably in a core platform, research institute, University department or other similar settings.
• Ability to proactively identify structural/organizational/operational challenges/inefficiencies; and develop and implement dynamic solutions.
• Demonstrated ability to manage multiple priorities simultaneously, to effectively plan and delegate assignments, supervise staff, collaborate with various units, and work successfully in a group setting.
• Proficiency in managerial finances; budget planning, analysis, reporting.
• Superior analytical skills and demonstrated ability to exercise sound judgment in applying and interpreting policies and procedures.
• Excellent interpersonal skills necessary to establish and maintain effective working relationships with key stakeholders at all levels, ability to communicate diplomatically but firmly while exercising a high degree of tact and professionalism at all time.
• Knowledge of the McGill, Montreal, Quebec and Canadian research environments and institutions.
• Ability to operate in French and English, spoken and written.

Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.Minimum Education and Experience: Bachelor's Degree 3 Years Related Experience /Annual Salary: (MPEX Grade 04) $63,810.00 - $79,760.00 - $95,710.00Job Profile: MPEX-ADM2A - General Administration - Professional 2Hours per Week: 33.75 (Full time)Supervisor: ProfessorPosition End Date (If applicable):Deadline to Apply: 2024-10-06McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

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