Job Description

About Us:

RoamwithRove is a fast-growing automotive business offering car rentals, co-hosting, detailing, sales, and insurance services in the Greater Toronto Area. Our mission is to revolutionize the automotive space by being a one-stop-shop for all vehicle needs.

We're looking for an

organized, sharp, and motivated Operations & Executive Assistant

to help keep our day-to-day operations running smoothly. You'll be the heart of our workspace -- supporting our leadership, organizing backend systems, and being the first point of contact at the office.

Responsibilities:

Front Desk & Admin:

Welcome clients, answer phone calls, manage WhatsApp messages & emails Maintain a clean and professional office environment Manage bookings, vendor appointments, and service schedules
Executive Assistant (CEO Support):

Manage calendar, reminders, tasks, and personal errands Prepare notes and materials for meetings and calls Track invoices, contracts, and key communications
HR & Onboarding:

Post jobs, help coordinate interviews, and collect onboarding documents Maintain team directory, track attendance, and support with HR processes
Office Coordination:

Track inventory, order supplies, organize keys and documents Follow up on payments, contracts, and outstanding tasks Keep backend systems (Google Drive, CRM, Jobber) updated and organized

Qualifications:

1-2 years of experience in admin, reception, or operations support Strong organization and time management skills Excellent verbal and written communication Tech-savvy: Google Suite, WhatsApp Web, Canva, Jobber, Calendly (a plus) Professional and reliable, with a get-it-done attitude
Job Types: Full-time, Permanent, Fixed term contract
Contract length: 12 months

Pay: $16.56-$21.18 per hour

Benefits:

Casual dress Company car Company events Discounted or free food On-site parking Wellness program
Work Location: In person