Job Description

A dynamic role combining executive support and front-office management, with opportunities to grow into Human Resources responsibilities. The ideal candidate will demonstrate exceptional organizational abilities, professional communication skills, and a strong interest in HR practices.

Executive Assistant Duties

Manage executive calendar, including scheduling meetings, coordinating travel arrangements, and organizing events Handle sensitive and confidential information with complete discretion Prepare and edit correspondence, presentations, and reports Coordinate and maintain executive's priority list and follow up on pending items Process expense reports and manage administrative budget Take minutes during meetings and distribute action items

Reception & Office Management

Serve as the first point of contact for visitors, providing a welcoming and professional environment Manage multi-line phone system and direct calls appropriately Coordinate office maintenance, supplies, and vendor relationships Maintain office organization and cleanliness Process incoming and outgoing mail and packages Support general office operations and administrative needs

Future HR Development Opportunities

Assist with recruitment and onboarding processes Help maintain employee records and HR documentation Support benefits administration and employee relations Coordinate training and development programs Assist with HR policy implementation and compliance Help organize company culture initiatives and employee engagement activities

Required Qualifications

Bachelor's degree in Business Administration, Human Resources, or related field 3+ years of executive assistant experience Exceptional written and verbal communication skills Advanced proficiency in Microsoft Office Suite Strong organizational and time management abilities Professional demeanor and excellent interpersonal skills Ability to maintain confidentiality and exercise discretion

Preferred Qualifications

Previous experience in HR-related tasks or certification Knowledge of HR software and HRIS systems Experience with event planning and coordination Familiarity with office management software Background in customer service or client relations

Working Conditions

Full-time position, Monday through Friday Occasional evening or weekend work may be required Office environment with extended periods at desk and computer Some lifting and moving of office supplies (up to 20 lbs)

Growth Trajectory

This position offers a clear path for professional development into HR responsibilities. The successful candidate will have opportunities to:

Gain HR certifications and additional training Take on increasing HR responsibilities over time Develop expertise in HR practices and policies Build experience in talent management and employee relations Progress into a dedicated HR role as the organization grows

Benefits

Competitive salary commensurate with experience Comprehensive health insurance Paid time off and holidays Professional development opportunities Career advancement potential
Job Types: Full-time, Permanent

Pay: $44,000.00-$48,000.00 per year

Benefits:

Company events Life insurance On-site parking Vision care
Ability to commute/relocate:

Markham, ON: reliably commute or plan to relocate before starting work (required)
Education:

Bachelor's Degree (preferred)
Experience:

Front desk: 3 years (preferred) Administrative: 3 years (required)
Language:

English (required) French (preferred) Chinese (required)
Work Location: In person