Job Description

Location:

Ottawa, ON

Schedule:

Full-time, Monday to Friday (in-office)

Benefits:

100% Employer-Paid Health Benefits

About Panda Insulation

Panda Insulation is a growing insulation contractor based in Ottawa, providing high-quality residential and commercial insulation services across the region. We pride ourselves on delivering professional, efficient, and clean work -- whether we're insulating new builds, attics, or full retrofit projects. Our culture is team-oriented, fast-paced, and focused on getting the job done right the first time.

We are looking for an organized, motivated

Operations & Estimating Coordinator

to join our team and play a key role in keeping our jobs running smoothly -- from quoting to completion.

Key Responsibilities

Estimating & Job Preparation

Review plans, drawings, and site information to prepare accurate insulation estimates and material take-offs. Support the sales team by preparing quotes and proposals for residential and commercial projects. Track pricing, supplier quotes, and update costing as needed. Coordinate with project managers and installers to ensure proper materials, labour, and timelines are scheduled.

Operations & Logistics

Plan and schedule daily and weekly job assignments for crews. Organize deliveries and ensure all materials are available ahead of scheduled work. Maintain communication with field staff and clients to ensure smooth project execution. Track inventory, materials, and equipment. Support invoicing and job close-out documentation.

General Coordination

Maintain accurate job files, schedules, and status updates. Assist management with operational reporting and performance tracking. Help streamline processes as the company continues to grow.

Qualifications

2+ years of experience in construction, estimating, or project coordination (insulation or building envelope experience is an asset). Strong organizational and time management skills. Proficient with Excel and general computer skills (experience with HubSpot or QuickBooks is a plus). Excellent communication skills and attention to detail. Self-motivated, reliable, and able to thrive in a fast-paced environment.

What We Offer

Competitive compensation based on experience. 100% employer-paid health benefits. Monday-Friday schedule, in-office (no weekend work). Supportive team environment with opportunities for growth. A role where you can directly impact the success of each project.
Job Type: Full-time

Pay: $50,000.00-$70,000.00 per year

Benefits:

Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off
Work Location: In person