Operations Coordinator - Montreal

Application deadline: Monday April 10th at 5pm EST
Position type: full-time, permanent, 37.5 hours/week
Intended start date: Monday April 24th, 2023
Compensation: $26/hr
Location: Montreal, QC
To Apply: Please submit a resume and a cover letter through our Careers Page, with attention to Sarah El Hassani, Operations Manager.

We thank everyone for applying - only those selected for an interview will be contacted.

Why You\xe2\x80\x99ll Want to Work Here:
Apathy is Boring is a unique youth-led environment, driven by experimentation and challenging the status quo. This means that we value everyone\xe2\x80\x99s ideas and feedback at every level of the organization, and we\xe2\x80\x99re constantly open to listening, learning, and doing better. We are committed to supporting you in your role, and we work to create a genuinely caring and supportive work environment for all.

You might also like to know that we provide:

• 
  75% Employer paid group health benefits (starting after 3 months)
• 
  4 weeks of vacation (2 weeks in December, and 2 weeks of the employee\xe2\x80\x99s choice)
• 
  Flexible working hours: we say that 37.5 hours per week is the ceiling!
• 
  Perks like: phone & data plan being subsidized, weekly staff lunches - yes, even for remote staff, and flexible work-from-home arrangements
• 
  Professional development stipend every year for continued learning and growth

About the Position

Reporting to the Operations Manager, the Operations Coordinator will be based in the Montreal head office and be responsible for office coordination and operational logistics in the organization. This position is expected to work from the office located in the Plateau neighborhood of Montreal 3-5 days per week and be comfortable working in french and english. It\xe2\x80\x99s not required but an asset for this position to have reliable access to a vehicle to run errands.

They will be the first point of contact for staff regarding any office support and coordination at the Montreal head office, as well as any work equipment and other logistic needs for all staff like travel, meals, events, etc. This person will interact with staff across the organization to facilitate smooth logistics and operations. This position requires keen attention to detail, excellent communication skills, and an ability to maintain a high level of organization and task prioritization. This position will also help support the constant development and improvement of operational efficiencies at Aisb, requiring creative thinking, initiative and time and project management skills.

Responsibilities
Office support (40%)

• Help organize and maintain the office environment, including plant maintenance, cleanliness of common areas, supply stocking, etc.
• Responsible for checking office needs/inventory on a regular basis
• Help receive packages and mail
• Receive visitors and provide information as needed
• Help staff members with their logistic inquiries
• Help with other ad hoc office tasks as needed

Meals, travel arrangements and HUB spaces (25%)

• Coordinate food vouchers for RISE HUBs, staff lunch, Table Topic events, and any other ad hoc food voucher requests
• Coordinate travel arrangements for staff, including flight and hotel purchases, per diem arrangements, ground travel support, etc. with the Operations Manager.
• Support HUB Coordinators with getting contracts for HUB meeting spaces, coworking spaces, and sometimes conference rooms for events

Workstation equipment, IT and Shipping (20%)

• Meet with new staff as part of Onboarding process, purchase and ship them workstation equipment, arrange to get equipment back from departing staff
• Maintain inventory list of all equipment staff has and computers in the organization
• Act as main point of contact for IT company, work with them on longer term archiving and file management projects

Contracts (5%)

• Read through the first draft of internal contracts
• Communicate with staff on specific wording to meet deliverables desired in contract
• Reach out to insurance broker if contractors want to be named as additional insured

Finance & Admin (10%)

• Regular tracking of Operations budget and timely filing and organization of all Operations related documents
• Responsible for some invoice tracking and payments of regular operational suppliers
• Attend regular department and staff meetings
• Participate in regular check-ins with Operations Manager

What You Bring to the Role:

• 
  Strong organization skills; ability to stay organized in a high-paced environment
• 
  Excellent communication skills in french and english; patient, succinct, helpful
• 
  Experience in office coordination and/or operations and logistics
• 
  Basic understanding of anti-oppressive frameworks, and openness to learning and embodying inclusive practices
• 
  Willingness to learn and grow: you don\xe2\x80\x99t need to know everything or get it right all the time, but you do have to ask questions, admit mistakes, and commit to growing!

If this sounds like it could be you, please apply! If you\xe2\x80\x99re not sure if this sounds like you but you\xe2\x80\x99re really keen, please indicate in your cover letter why you think you\xe2\x80\x99d be a great fit to grow into this role.

Accessibility and Equity Statement
Apathy is Boring is committed to recognizing, celebrating, and uplifting the diverse experiences that young people live everyday. It\xe2\x80\x99s critical that our staff team reflects the identities and experiences of the youth audiences we connect with daily. We encourage all qualified and curious applicants to apply, including and especially Indigenous people, Black people, and people of colour, folks in the 2SLGBTQIA+ community and people with disabilities. If you\xe2\x80\x99ve got an internet connection and a passion for engaging with other young people, we want to hear from you!

We value the opportunity to keep doing better; please reach out if you require any accommodations in this hiring process and we\xe2\x80\x99ll do our best to meet you where you\xe2\x80\x99re at. You can contact the Human Resources Coordinator regarding accommodations during the interview process.