Job Description

Overview / Description

The Operations Coordinator is a key player in the everyday function of the creative and strategy departments. They will be providing support to the Operations Director and CCO. The Operations Coordinator is self-motivated, quick-thinking and able to handle a variety of responsibilities, all while maintaining an "I got this" attitude. The idea of crossing something off their check list excites them, filing systems give them a strange thrill, and they are truly passionate about the creative process. Professional communication skills, both written and verbal, along with excellent interpersonal skills are essential for success in this role.

Responsibilities / Responsabilites

Traffic Creative/Production Jobs:

Resource management to ensure even work distribution across resources, and timely delivery of projects per Ogilvy standards. Flag any deliveries at risk.

Supervise the quality of the content produced and ensure that it meets clients' requirements and the agency's standards

Finding solutions to problems with deadlines, production, brand assignments and communication with CS; coaching CS in bringing in requests in a fashion that optimizes efficiency and allows creative to focus on creative.

Administrative duties for the creative department, such as freelance invoice entry, tracking vacation and stock image purchase.

Conduct weekly status to collect priorities and identify resourcing issues ahead of time

Help set up screenings with production companies, music houses, etc.

Support our endeavour to achieve our two key Agency priorities of "excellent work without driving ourselves crazy."

Beyond the basics, what will make you successful:

Effective oral and written Communication skills

Excellent time management and organizational skills

Proactive, can-do attitude to finding solutions

Service-oriented attitude, with both internal and external stakeholders

Team player who operates in a fast-paced setting

Attention to detail a must

Strong Computer skills (Word, Excel, PowerPoint, Keynote)

Enthusiastic self-starter with the ability to work independently

Must be bilingual ENG/FR

1+ years of experience in a marketing/advertising an asset

Qualifications

Strong project management skills: ability to organize, multitask and prioritize are a must for this role

Adaptability: can keep up with a fast-paced environment and be able to evolve with changing Agency needs

Solutions-oriented mindset: will need to understand the scope of what's requested and negotiate fair timelines or find creative solutions to the problem at hand

Process ownership: understand steps in Agency process and guide the various groups through the workflow and their roles/responsibilities

Working with people: this role is central to the Agency and acts as a central "hub" or connection point between the various groups. The individual in this role needs to be an excellent communicator and work for all groups involved.

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Ogilvy employees are encouraged to bring their ideas, experiences and perspectives, gleaned from their varied backgrounds, to the workplace. Ogilvy is an equal opportunity employer and considers applicants for all positions without regard to race, colour, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability. We believe in creating a dynamic work environment that values diversity and inclusion and strive to recruit a diverse slate of candidates to help us achieve that goal.