Job Description

Operations Coordinator

The Glass Place, Montreal QC

Salaried Position, Full Time,

On Site: Monday through Friday (8 AM to 3 PM)

The Glass Place is one of Canada's leading stained glass and supply distributors, serving studios and artists across Canada and the the US. We are a rapidly growing, family owned business that values honesty, reliability, accountability, and consistent high quality work. We are looking for someone who takes pride in their responsibilities, follows through, and genuinely enjoys keeping operations running smoothly.

The Operations Coordinator supports daily administrative workflows, accounting documentation, inventory systems, and customer order processing. This is a hands on role that requires strong organization, accuracy, and the ability to manage tasks independently.

Serious Candidates Only - Applicants must have prior experience and good working knowledge of the FoxPro and Visual FoxPro system. We are looking for candidates who can hit the ground running as training time is limited during our busy season.

Key Responsibilities

Operations Support

Complete all customer work orders and process invoices before end of day Verify invoices for correct shipping fees, boxing fees, and additional charges Maintain daily backups and ensure systems are updated Keep paperwork fully filed, organized, and accessible Maintain a tidy, clean, and professional workspace
Administrative Responsibilities

Manage the company inbox with no backlog of unread emails Respond promptly and professionally to all customer inquiries Answer incoming phone calls and assist clients Maintain a daily log of completed tasks and tasks awaiting approval
Accounting Support

Daily logging of accounts payables and receivables Identify, flag, and track unpaid balances or discrepancies Tight follow-ups with accounts that exceed net 30 day payment terms Support bookkeeping with accurate documentation and reliable record keeping Maintain confidentiality of client information, pricing, internal processes, and financial records.
Software Requirements

FoxPro or Visual FoxPro Ability to navigate, search, and manage data within a legacy database environment Prior experience and good working knowledge of the FoxPro and Visual FoxPro system. We are looking for candidates who can hit the ground running as training time is limited during our busy season. Strong Excel skills and proficiency in email and cloud based systems
What We're Looking For

Honest and trustworthy Reliable, punctual, and consistent Accountable and willing to take ownership of tasks Strong communicator who asks questions when needed Someone who shows up ready to work and maintains daily structure Highly detail oriented and organized Able to work independently without supervision
Professional Expectations

Work hours are Monday to Friday, 8 AM to 3 PM Daily tasks must be completed within scheduled hours Ability to stay organized
Qualifications

Experience in administrative, operations, or office coordination roles Experience with AP/AR documentation Inventory or logistics experience is an asset Strong accuracy and follow through
Why Join Us

Closed during Christmas holiday breaks Summer Fridays Flexible and understanding when it comes to family emergencies Quiet work environment with minimal walk ins Supportive, family oriented atmosphere Consistent daytime hours Opportunity to grow with a rapidly expanding company A role where your work directly impacts operations and customer experience
How to Apply

Please submit your resume and a brief cover letter to

Only qualified applicants with FoxPro experience will be contacted for an interview

Job Type: Full-time

Work Location: In person