Job Description

Job Summary

We are seeking a highly organized and detail-oriented Operations Coordinator to support our administrative and operational functions for our client. The ideal candidate will possess strong office experience, excellent communication skills, and proficiency in various software tools. This role involves managing daily administrative tasks, supporting customer service efforts, and ensuring smooth office operations to enhance overall efficiency.

Duties

Manage and coordinate office activities, including filing, data entry, and document management Must have knowledge with trucking industry. Must know about logistics, coordinating with returns, truckers, and customer. Handle multi-line phone systems with professionalism and courtesy, providing exceptional customer support Maintain accurate records using QuickBooks, Microsoft Office, Google Workspace, and other relevant software Assist with front desk responsibilities such as greeting visitors and managing appointments Support bookkeeping and basic financial tasks related to billing and invoicing Proofread documents for accuracy and clarity before distribution Organize and prioritize tasks to meet deadlines effectively Provide administrative support to team members and management as needed Support medical or dental office operations if applicable, including patient scheduling and reception duties

Requirements

Proven clerical or administrative experience, preferably in a medical or dental office setting Proficiency in QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills Experience with front desk operations, multi-line phone systems, and phone etiquette Strong organizational skills with the ability to multitask efficiently in a fast-paced environment Excellent proofreading, typing speed, and attention to detail Customer service experience with a professional demeanor and strong communication skills Ability to handle filing systems accurately and maintain confidentiality of sensitive information Basic bookkeeping knowledge is a plus Prior experience in customer support or medical/dental reception is desirable
This position offers an engaging work environment where organizational skills and attention to detail are valued. The Operations Coordinator plays a vital role in ensuring seamless office operations while supporting team success.

Job Types: Full-time, Permanent

Pay: $19.00-$20.50 per hour

Expected hours: 40 per week

Benefits:

Casual dress Company events
Work Location: In person