Job Description

Soma Millwork & Design specializes in high-end residential millwork projects, from design through to installation. We are known for exceptional craftsmanship and attention to detail, We are looking for a multi-talented Operations & Bookkeeping Coordinator to join our team. Depending on the skill set and interests of the applicant, this role might be part-time or full-time. Work will be performed at our main office.

Key Responsibilities

Bookkeeping & Financial Administration:

Prepare bi-weekly payroll Process accounts payable (A/P) and accounts receivable (A/R) Prepare invoices, progress billings, and monthly reports Reconcile bank accounts and credit card statements Manage cash flow Prepare year-end audit statements Maintain accurate job costing records
Operational & Administrative Support:

Answer phones and manage general office communications Maintain time cards, job sheets, and internal records Order materials and components; issue purchase orders Coordinate with subtrades, suppliers, and delivery/installation schedules Maintain internal information systems (price sheets, job lists, to-do lists, deficiency lists) Assist with scheduling, marketing, and project follow-ups Support shop floor workflow and delivery readiness strategies Help identify process improvements and efficiency opportunities Assist with writing up quotes.
Qualifications:

3-5 years of bookkeeping experience (construction or manufacturing industry preferred) Proficiency in QuickBooks and above-average Excel skills(macros, pivot tables) Strong organizational and time management skills Ability to manage multiple priorities in a fast-paced environment Excellent communication and interpersonal skills Proactive, detail-oriented, and comfortable taking initiative HR experience (hiring, onboarding, employee records, etc.) would be an asset
Job Types: Part-time, Permanent

Pay: $28.00-$30.00 per hour

Expected hours: 24 per week

Work Location: In person