Job Description

About the Role:

We are a Toronto-based renovation company seeking a versatile and organized individual to act as the right hand to the owner. This is a hybrid role that balances three key areas: Creative Marketing, Executive Assistance, and Financial Administration.

This is a perfect opportunity for a recent graduate or early-career professional who wants to learn how to run a small business from the ground up. You will handle everything from creating social media content at job sites to managing the company books.

Key Responsibilities:

1. Financial & Bookkeeping Support

Invoicing & Expenses:

Create and send invoices to clients; collect and organize receipts from job sites.

Bookkeeping:

Perform data entry into accounting software (e.g., QuickBooks Online/Xero), categorize expenses, and reconcile bank statements.

Payroll & Trades:

Assist in tracking hours and processing payments for subcontractors.

2. Social Media & Content Creation

Content Capture:

Visit active renovation sites in the GTA to capture video and photos.

Social Management:

Edit and post engaging Reels/TikToks showcasing project transformations; manage DMs and comments.

3. Executive Assistance

Schedule Management:

Coordinate the owner's calendar, supplier meetings, and site visits.

Communication:

Act as the primary point of contact.

Fluency in Mandarin or Ukrainian is a significant asset.

Office Admin:

Maintain digital filing systems and handle ad-hoc business errands.

Qualifications:

Education:

Background or diploma in Business Administration, Marketing, or Bookkeeping is preferred.

Financial Literacy:

Comfortable with numbers and Excel. Experience with

QuickBooks Online

(or similar software) is a strong plus.

Social Media Fluency:

Demonstrated ability to create video content (CapCut, InShot, Instagram Trends).

Language:

Professional proficiency in English.

Mandarin or Ukrainian speakers are highly preferred.

Transportation:

Valid G Driver's License and access to a vehicle.

Who You Are:

You are adaptable: You can switch from editing a video to reconciling an invoice without missing a beat. You are organized: You have high attention to detail, especially when it comes to numbers and schedules. You are eager to learn: You are looking for a role with variety where no two days are the same.
Job Type: Full-time

Pay: $38,449.61-$41,000.00 per year

Work Location: In person