Job Description

Welcome to a place where people are at the heart of everything we do. Welcome to people who like people, to brilliant minds, tomorrow’s visionaries, challenge seekers, collaborators, and those with an entrepreneurial spirit in their DNA. At CIMA+, you’ll find a place where everyone’s ideas and perspectives are welcomed and encouraged, a place where you’ll have many opportunities to learn and develop while working on projects that rally our team together, where you can proudly become a company shareholder. At CIMA+, we give you the freedom and flexibility to manage your work on your own terms and define what work-life balance means to you. At the end of the day, we’re proud to be able to say that when you join CIMA+, we’ll welcome you into a place that you can call home. Mission We are looking for a Proposals Coordinator who will be primarily responsible for drafting proposals in response to requests for proposals for our Energy & Resources group. The Proposals Coordinator will oversee coordinating the activities, tasks, and intervention of those involved in preparing the assigned proposals, drafting non-technical sections in close collaboration with internal multidisciplinary teams and partners (consortium or sub-contract), ensuring compliance with deadlines and ensuring the final submission of proposals in full compliance with applicable quality standards. This is a hybrid role that can be based of our Mississauga office location. Primary Responsibilities

• Complete project-based tasks such as typing, editing, proofreading, and formatting technical documents in accordance with corporate templates and standards including technical reports, letters, resumes, proposals, and contracts
• Transcribe and format dictated reports, minutes, memos, and other documents from electronic recordings
• Assist with proposal preparation and assembling the final version of proposals from the various sections in response to Request for Proposals (RFP) documents and submitting them to the client
• Assist with project setup process including project filing and preparation of project start-up documentation
• Participate and run proposal preparation meetings
• Write general proposal sections and complete all forms that require internal and external signoff
• Coordinate follow-up on text produced by various contributors (directors, project managers, engineers, technicians) and verify compliance with all call for proposal requirements
• Refine overall layout, formatting, and visual appeal of proposal documents in Word and InDesign
• Review proposal documents, ensuring quality control during final assembly (contents and formatting) and follow up on submitted proposals and results
• Participate in debrief meetings on bids won and lost and propose improvements to current processes
• Provide administrative support to senior staff and undertake other planning and coordination tasks as required

Profile

• 3 years or more of administrative experience ideally gained in any of the following industries – architecture, engineering, construction, or industrial tech
• Advanced knowledge of MS Office Suite (Word, PowerPoint, Teams) and either Adobe Acrobat or Bluebeam (PDF creating software)
• Excellent writing, editing, verbal communication, and proofreading skills (including accurate use of grammar)
• Highly collaborative and a commitment to working effectively in a team environment with the marketing team, partners/associate partners, and engineers
• Startup mindset - Self-starter and fast learner, with the ability to organize, prioritize, and manage multiple tasks in a constantly changing environment without sacrificing quality or attention to detail
• Flexibility in terms of work schedule, and availability for occasional overtime
• Experience in the field of consulting, engineering, or project management (an asset)
• Post-secondary education in administration or communications considered (an asset)
• Knowledge of Visio, Excel and SharePoint is (an asset)

Ethics and integrity are fundamental values at CIMA+, and we are looking for people who uphold these principles. We are committed to creating opportunities for all our talents to contribute to the firm’s success, develop and grow, regardless of cultural or other differences. We fully endorse employment equity principles and encourage women, members of visible minorities, Indigenous people, and persons with disabilities to apply for any position offered at CIMA+. Adaptation measures are provided upon request to facilitate participation in the recruitment process. For more information about this job offer, please contact Ven Thambithurai