Job Description

OPERATIONS ADMINISTRATOR

Position Summary

A member of Mountainview Safety Services Ltd.'s Operations team with a diverse range of responsibilities to ensure smooth operations and effective communication across the organization. Key tasks include maintaining and auditing fuel card records, managing client-specific requirements, and ensuring accurate documentation and reporting for clients, accommodations, and operational data.

Bookkeeping experience will be considered an asset.

Reporting and Documentation

Maintains the fuel card tracking list keeping up to date what cards are in what units and their pins. Responsible for updating pins to match card numbers as required. Securely stores and maintains inventory of spare cards, issuing replacement cards to units as required.

Completes monthly fuel card audits to ensure no foul use and that all cards are always accounted for.

Reviews field operations site visit submissions, communicates applicable information to the team, and tracks job notes.

Updates and maintains client specific requirements to ensure field staff and Operations team have all applicable information.

Client reports, KPI's etc.

Data gathering and data entry (e.g., inventory tracking setup, Telus, etc.)

Collects and documents receipts for submission to Accounts Payable (e.g., hotels, vendors, special project related)

Accommodation reconciliation

Reviews Frontier invoices

Updates and allocates accommodation costs.

Provides accommodation reports.

Operational records and reporting.

Manages lost and found program.

Safety Incidents

Responsible for ensuring any safety or other on-site incidents are communicated to the Direct Supervisor.

Client Relations

All client concerns, issues, or complaints are to be directed to the designated Field Supervisor for that client. You will take a message from the client and let them know you will have that Field Supervisor contact them. Contact the appropriate chain of command by phone and update them on the situation informing them they must contact the client

Meetings

Attends and participates in the Pre Job-Kickoff Meetings.

Attends weekly check-in meetings with Operations Manager.

Billing & Payroll

On an as needed basis, supports the Operations Manager in solving any billing questions or field payroll questions. Bookkeeping experience will be considered an asset.

Special Projects

Assists the Operations Manager and Vice President of Operations with various administrative projects as they come up. This includes tasks similar to:

special events (e.g., acquiring supplies for promo events, parades, etc.),

development of forms or trackers,

initial setup of various software.

Job Type: Full-time

Pay: $50,000-$60,000 annually

Benefits: Extended health care

Schedule: 8:00 a.m. to 5:00 p.m. Monday through Friday, occasional overtime

Work Location: In person

Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Benefits:

Dental care Extended health care On-site parking Vision care
Work Location: In person