Job Description

Drill Hub Inc. is seeking a highly organized and proactive Operations Administrator to join our dynamic team in Nisku Alberta for the company's Heavy Equipment Rental Operations. The successful candidate will play a crucial role in assisting our Senior Manager with all Administration duties optimizing our inventory, logistics, and distribution processes. This position requires a highly detail-oriented individual with excellent problem-solving skills. Must be able to handle multiple tasks efficiently, be comfortable on a computer and proficient with Microsoft office applications.

Key Responsibilities:

General Administrative Support:

- Be the first point of contact for all incoming calls and visitors in the Nisku Office.

- Support the Operations team with various administrative tasks, for example, but not limited to, Preparing Quotes, Rental Agreements, PO's and obtaining COI's as required.

- Handle any additional duties related to the administration duties of the company's operations assigned by the Senior Manager.

- Ensure all Mastercard receipts, POs, Quotes, Rental Agreements, COIs and all other documentation, as required, be submitted to the Accounting Department in a timely organized matter.

- Maintain the organization of the overall office and office procedures

Logistics Coordination:

- Communicate with transportation companies and suppliers in the planning and coordination of all transportation regarding the Company's Heavy Equipment inventory. (examples of, but not limited to: Cranes, Excavators, Drill Rigs, Loaders). Ensuring all Provincial, Federal and US relevant regulations are met.

Distribution & Inventory Control:

- Assist the Operations Team to maintain accurate inventory records, ensuring all data is up to date. Coordinate inventory records and transfers through multiple warehouse locations. - Conduct regular inventory audits to verify stock levels and reconcile discrepancies.

- Work with the Operations Coordinator to ensure timely ordering and replenishment of inventory.

- Oversee the distribution of products to customers, ensuring efficient and accurate order

- Ensure Safety policies and standards are being met.

- Accurately enter and maintain data related to inventory, logistics, and distribution in the company's programs (where/when applicable).

Qualifications:

- High school diploma or equivalent; a bachelor's degree in business administration, logistics, or a related field is preferred.

- Proven experience in inventory management, logistics, distribution, or a similar role.

- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with inventory management software.

- Strong organizational and multitasking skills with excellent attention to detail.

- Excellent communication and interpersonal skills.

- Ability to work independently and as part of a team.

- Problem-solving skills and the ability to make decisions under pressure.

- Must have a valid driver's license.

Working Conditions:

- Temporary Mobile Office environment located in Nisku, AB

- Regular business hours 8am to 4pm with occasional overtime as needed to meet deadlines or address urgent issues.

Job Type: Full-time

Base Pay: $60,000.00-$65,000.00 per year

Benefits:

Casual dress Dental care Extended health care Life insurance On-site parking Paid time off Vision care
Ability to commute/relocate:

Nisku, AB T9E 7N8: reliably commute or plan to relocate before starting work (required)
Experience:

Administration : 1 year (required) Logistics: 1 year (required)
Licence/Certification:

Driving Licence (preferred)
Work Location: In person

Application deadline: 2025-10-07