Job Description

About the Role

We are looking for an organized and proactive Operations Administrator to join our team. This role is the backbone of our internal operations, providing essential support across Health & Safety, Human Resources, finance, and general administration to keep our business running smoothly.

The ideal candidate will have hands-on experience in H&S coordination, HR support, light bookkeeping, and day-to-day administrative operations. If you thrive in a fast-paced environment, enjoy problem-solving, and take pride in accuracy and organization, this role is for you. You'll work closely with our Internal Operations Manager and act as the first point of contact for time-sensitive, cross-departmental requests.

What You'll Do

HR & Employee Support

Assist with onboarding (accounts, documentation, profiles in payroll software, Workhub, Google Drive) Maintain certification records, timesheets, and vacation tracking Support performance reviews, training sessions, and team events Help ensure compliance with HR policies and employment standards

Administration & Coordination

Manage digital filing systems, meeting minutes, and scheduling Maintain internal documents, memos, and SOPs Oversee office supply orders and shared space organization Provide general administrative support to all departments

Payroll, Financial & Bookkeeping Support

Validate timesheets and manage time-off requests in payroll software Track payroll accuracy and prepare summary reports Code invoices, assist with expense tracking, and provide light bookkeeping support in QuickBooks Support AP/AR processes and reconciliation tasks as needed

Health & Safety (H&S)

Schedule safety meetings, training, and toolbox talks Maintain H&S documentation, Site Docs and Workhub records Ensure safety supplies and certifications remain current Assist with incident reporting, audits, and compliance tracking

Sales & Marketing Support

Prepare quotes, decks, and marketing collateral Coordinate event materials, swag, and signage Update CRM and assist with social media management (no content creation)

Fleet Management

Maintain vehicle records, schedule services, and track compliance

Permit Coordination

Prepare and submit permit applications, track approvals, and schedule inspections

General Coordination

Document workflows, maintain checklists, and improve processes Handle confidential data with discretion

What You Bring

2-5 years of experience in administration, operations, or coordination (construction/trades or startup experience a strong asset) Experience in Health & Safety administration, HR coordination, and basic bookkeeping Strong organizational and multitasking skills with high attention to detail Excellent communication and problem-solving abilities Proficiency in tools like Google Workspace, payroll software, Workforce Now, Workhub, QuickBooks, and SiteDocs Ability to maintain confidentiality and handle sensitive information

Success in This Role Looks Like:

On-time task completion (95% or higher) Accurate payroll and AP/AR processing Organized filing systems and compliance with HR, H&S, and fleet requirements Positive feedback from internal teams

Growth Opportunities

This position is designed as a stepping stone to roles such as Operations Lead or Project Coordinator. Top performers will gain increasing autonomy and leadership in operational workflows, H&S program management, and project execution.

Job Type:

Full-time

Licence /Certification:

Driving Licence (required)
Job Type: Full-time

Pay: $45,000.00-$50,000.00 per year

Experience:

Bookkeeping: 1 year (required)
Work Location: In person