Job Description

We currently have an opening for an Office Services Coordinator in our Vancouver office.Responsibilities will include:

• Manage the ordering and coordination of catering for meetings, events, and office functions.
• Assist with organizing, setup and logistics of events.
• Assist with organizing, setup and clean up for meetings.
• Assist with reception coverage when required.
• Managing office supply inventory and organization
• General assistance to other Administrative Staff in the office as required.
• Prioritizing urgent tasks over less pressing tasks to manage last minute requests and deadlines.
• Responsible for the management and confidentiality of records in accordance with departmental and corporate requirements.
• Coordinating meetings, travel, and social gatherings as required.
• Empty and load the dishwasher, maintain cleanliness in the shared kitchen areas, and ensure boardrooms are kept tidy
• Perform miscellaneous office duties as required to support day-to-day operations.

Job Requirements

• Diploma or undergraduate degree in Office Administration would be an asset.
• 2+ years of experience providing office support, preferably in a large office.
• Class 5 Drivers License.
• Proficient in MS Office.
• Able to work in a fast-paced office environment.
• Able to work independently with little supervision.
• Superior organizational and time management skills; strong attention to detail.
• Superior interpersonal skills and a strong team player.
• Strong oral communication and writing skills.
• Self-motivated with the ability to work independently, resourcefully with minimal oversight.

The salary range for this position is $52,000 - $62,400, and is commensurate with experience relative to this position.EducationPost-Secondary DiplomaAE is an Equal Opportunity Employer and encourages women, Aboriginal people, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.

Associated Engineering