Job Description

Office Services Coordinator

Sun Life Financial Centre | Ottawa, ON

Join Us to Grow, Connect, and Make an Impact.

At BGO Properties, we're dedicated to enhancing personal and professional growth, fostering meaningful connections, and giving back to the communities where we operate.



As one of Canada's premier providers of commercial property management and leasing services, BGO Properties manages a diverse portfolio of over 400 properties, totaling more than 67 million square feet of residential, office, industrial, and retail space. For over 30 years, our clients have trusted us to deliver innovative real estate solutions that create value and support their success.



As part of the global BGO family, we leverage international expertise and local market insights to provide high-quality services. Our experienced team works across a variety of commercial real estate sectors, which ensure every property we manage is a welcoming and functional destination for tenants.



Whether you're launching your career or advancing as a seasoned professional, BGO Properties offers opportunities for professional growth, continuous learning, and leadership development.



Join us and help shape the future of commercial real estate.

The Opportunity

:



Located in downtown Ottawa and reporting to the Property Manager, the Office Services Coordinator works as part of the Property Management team.



Office Services Coordinator plays a vital role in the efficient operation of this busy corporate office. A candidate with a pleasant and professional demeanor and the ability to multi-task is essential in this role; this position is first point of contact for all tenants and visitors to the office or incoming phone calls. The Office Services Coordinator will report to the Property Manager and will be responsible for the following:

What you will do:

Be familiar with office personnel roles to be able to provide support. Respond and maintain the reception email throughout the day. No email should go unread or followed up Update and maintain property digital presence including websites and social media accounts Coordinate mail, packages, courier Be able to create communications to be sent to tenants, update manuals and create security memos Be able to multi-task, be organized Be the point person for communication with property management, security/access control, maintenance issues, mail/couriers, office supplies, parking and office equipment. Coordinate Conference Centre bookings Maintain active relationships with vendors and coordinate office equipment services. Organize office functions, lunches, meetings, etc. Maintain tenant contact database including fire warden list and emergency lists for all properties Update and maintain digital directories and electronic conference centre signage Assist with overflow administrative duties as required, including back up to accounts payable and receivable General office responsibilities including maintaining and ordering office supplies and business stationery Other duties as required

Who You Are:

1 - 2 years related office experience in a fast-paced environment High school diploma supplemented with post-secondary courses General accounting knowledge is an asset

Communication Skills

- Strong communication skills, oral and written; professional phone manner. Bilingualism (English and French) is an asset.

Relationship Skills

-able to develop and sustain cooperative working relationships with tenants and colleagues; team player; able to work with a variety of personalities; ability to exercise confidentiality, self-motivated; committed to personal growth and integrity aligned with BGO's objectives

Organizational/Multi-Task Skills

- Strong organizational skills. Ability to allocate one's time effectively; handle multiple demands and competing priorities; detail-oriented and accurate C

omputer Skills

- Strong skills in Microsoft Office including Word, Excel & Outlook. Previous experience in Yardi software program would be an asset. Experience in Canva would be an asset. An appropriate sense of urgency and ability to prioritize workload. Good communication skills and a polished and professional demeanor and appearance. Extremely punctual, reliable and committed to their position.

Police Clearance

- A criminal verification check is required for employment.




At BGO, we recognize that each employee's unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders/investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.



BGO is committed to equitable hiring practices and we welcome the opportunity to discuss accommodation and ensure fairness and equity in our hiring process. If you require accommodation, please email us at accessibility@bgo.com and include: Job posting #, your name and your preferred method of contact.



We thank all applicants for their interest in employment with BGO, however only those selected for an interview will be contacted.



BGO Properties is the Canadian real estate property management and leasing division of BentallGreenOak (Canada) Limited Partnership. BGO is a global real estate investment management advisor, real estate lender, and globally recognized provider of real estate services. BGO is a part of SLC Management, the institutional alternatives and traditional asset management business of Sun Life. For more information, please visit www.bgoproperties.com