Job Description

MOVE YOUR CAREER TO VOGEL LLP

Vogel LLP is a leading boutique law firm located in South Calgary, and we are currently seeking an Office Services Coordinator to join our team. The Office Services Coordinator is a key player in our team and a valuable resource keeping the office organized and supported each day.

This is an exciting opportunity to work alongside a group of highly regarded and specialized legal practitioners in a friendly, entrepreneurial, and collaborative atmosphere.

The ideal candidate will have:

Exceptional administrative skills with a high attention to detail. Strong communication skills both written and verbal. Strong organizational, time management and multi-tasking skills. Aptitude to maintain strict confidentiality, discretion and professionalism. The ability to creatively solve problems, make decisions, facilitate and manage deadlines. Aptitude to work under pressure with a calm demeanor. The capability to work both independently and within a team. The ability to present yourself in a professional manner.

Responsibilities will include (but not limited to):

Provide support to all staff by way of receiving and completing small and large-scale printing jobs, scanning, faxing, photocopying, cerloxing and binding of documents and storage of same. Provide daily reception relief and backup. Managing and ordering office supplies. Preparing workstations for new hires. Ordering catering and providing hosting assistance for client meetings and team events, setting up and taking down. Up-keep of the premises: boardroom set-ups, furniture arrangements, catering and clean-up, cleanliness of the kitchen area. Process regular and registered mail, including mail sorting and internal mail delivery. Request service for building maintenance through the online portal system. Coordinate with vendors, building maintenance and representatives. Other duties, projects, or administrative support for all firm members as needed and required.

Qualifications:

High school diploma or equivalent. Previous office services, print shop, or courier experience considered an asset. Previous receptionist experience considered an asset. Previous experience in a law firm environment considered an asset. Knowledge of Microsoft Office Suite (Outlook, Word, Excel, Teams). Must possess high-level customer service skills and professionalism. Strong interpersonal and communication skills (both written and verbal). Ability to work independently in a fast-paced, team-oriented environment.
Qualified candidates are invited to submit a cover letter and resume to the attention of AnneMarie Wensrich at

awensrich@vogellawyers.com.

Job Type: Full-time

Expected hours: 37.5 per week

Benefits:

Company events Disability insurance Employee assistance program Extended health care On-site parking
Work Location: In person