Office Services Coordinator
We care for humankind - and that starts with our people
Our greatest strength lies not in what we do - but how we do it. It's the unique individual behind every piece of work who matters the most. Our people make Munich Re a global success. Working at Munich Re gives us access to the depth, breadth, and mindset we want in order to develop our full potential. That's why a career at Munich Re is much more than just a job. It's an invitation to be your very best and make a positive impact on the world.
Overview
Do you enjoy building relationships and working collaboratively in a team environment with both internal, external and global stakeholders? Do you possess strong analytical and investigative competencies? As someone with excellent communication skills and business acumen, you will utilize exceptional interpersonal and influencing skills across all levels of the organization.
We're looking for our next Office Services Coordinator. Could It Be You?
Under the direction of Director, Office Services, the Office Services Coordinator provides essential services to all staff of MR Canada. The successful candidate will demonstrate a natural desire to provide exceptional services through his/her energy, enthusiasm and initiative while maintaining a safe, welcoming and efficiently run environment for all employees, visitors and guests.
Need more details? Keep reading...
Responsibilities include:
Daily Walkthroughs: Daily office inspections and care of office floors, place service calls if necessary for replacement (ie. lights, ceiling tiles), repairs (ie. door handles) or clean-up (ie. water leaks) to Property Management Company via online portal. Responsible to ensure floors meet Office Services standards (ie. health & safety, furniture, etc.).
Catering: Manage, arrange and organize all catering services and related items for all internal and external functions. Order food, beverages, flowers, dry cleaning, rentals, etc. as necessary. Keeps inventory and orders all supplies for cafes, executive severy and snacks.
Onboarding/Offboarding: In conjunction with HR, manage all aspects of workplace onboarding/offboarding; shipment/set up of equipment, workstation supplies, keys, telephone and ensuring workspace is properly prepared.
Purchase Orders/Invoices: (Coupa) Prepare all department Purchase Orders, ensuring timely submissions and proper coding. Review, code and submit invoices from suppliers for submission.
Joint Health & Safety Committee: Function as staff Representative for Health & Safety Committee; including the scheduling of monthly H&S meetings and trainings throughout the year; act as Fire Warden during building evacuations; and work with H&S committee to identify potential workplace hazards and address in a timely manner.
Multi-Function Printers: Keep inventory and perform testing and updates as necessary. SME for all multi-function machines. Responsible for maintaining photocopiers, printers, fax machines (ie. troubleshooting, service calls, training staff). Keeps inventory and orders all equipment parts, toner cartridges and copy paper as necessary.
Other duties may include:
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