Job Description

OFFICE ADMIN JOB DESCRIPTION Duties and Responsibilities

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive\xe2\x80\x99s behalf

• Organizing meetings, including scheduling, sending reminders, and organizing event/travel/bookings when necessary

• Answering and directing phone calls

• Schedule and coordinate staff/ client/ team meetings

• Collect and distribute mail/email/paperwork

Create and maintain filing systems, both electronic and physical Manage agent/team block of business

• Maintain a positive environment

• Communicate and update tasks/responsibilities regularly

• Time management and ability to meet deadlines

• Availability to perform job duties outside of normal business hours when vital

• Document and prioritize important data to help the leadership team make critical decisions for the team and its programs.

• Proactively design and execute templates, deadlines, analyses, and procedures to streamline and improve operations

• Collaborative skills and ability to work effectively in a fast-paced environment.

• Ability to create and design different reports to help aid decisions

Skills and Qualifications

• Proficient in Microsoft Office (Excel, Word, Powerpoint, etc.) - Must have.

• Proficient in Google Apps (Drive, Sheets, Forms, etc.) - Must have.

• Proficient in Social Media and Flyer Designing - Must have.

• Ability to plan events/meetings

• Strong organizational skills and ability to multitask

Characteristics and Traits

• Positive

• Punctuality

• Superb Professionalism

• Willingness to learn

• Proactive and Self-motivated

• Flexible

• Resilient

• Master organizer

• Resourceful and able to adapt quickly

• Detail-oriented

• Critical thinker

• Anticipate needs

• Reflect their supervisor\xe2\x80\x99s value

• Open to sharing and receiving feedback with a sense of ownership

• Proactive and self-directed

• Interpersonal skills (Listening, problem-solving, decision making, etc. )

Timings: Tuesday to Friday : 9AM to 5 PM, Saturday : 9AM to 3PM Job Type: Full-time Salary: $17.00 per hour Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Work Location: One location Application deadline: 2023-01-06