Job Description

Varicent is the industry leader in developing Sales Performance Management (SPM) software, enabling businesses worldwide to Plan, Operate and Pay effectively to drive sales performance and growth.

A named Leader in the Gartner Magic Quadrant for Sales Performance Management seven times in a row, Varicent was founded in 2005 when we pioneered sales performance management software. Evolving quickly to become the fastest growing software company in North America according to Deloitte’s Fast 50™ in 2010, Varicent was acquired by IBM in 2012 and has since been re-founded as an independent global business serving mid-size and enterprise clients with our full suite of solutions to assist in smarter territory and quota planning, efficient lead to revenue operations, and the fastest and most flexible way to pay sellers accurately and on-time. We are looking for talented, driven people that can make an impact across our organization.

Reporting to the Director, Workplace Experience Manager, Facilities, the Office Manager will play an integral role in ensuring the day-to-day operations of our global workspaces meet the demands of our and expanding workforce and global presence. Working with multiple stakeholders throughout the organization and within the community the Office Manager will ensure the demands of the business are met while supporting a positive employee experience.

What you will do:

• Office Management
• Provide the first level contact support for all entering our headquarters.
• Provide phone support for all calling into our headquarters
• Establish working relationships with facility management, security and cleaning staff as appropriate and required
• Manage the onsite booking and reservation systems for all geographies
  
• 
  Mailroom and Shipping
• Establish and maintain relationships with shipping vendors
• Coordinate the shipping needs of the business and its various departments
• Coordinate the distribution of assets to new hires and from terminated employees
• Coordinate the timely distribution of mail received from our global offices
  
• 
  Inventory Management
• Maintain an inventory management system for all onsite inventory including: Stationary and office supplies, marketing equipment and supplies, IT hardware and accessories and business related swag items
• Provide inventory reports as needed and requested by the business
• Ensure inventory levels are maintained and replenished as needed and directed.
  
• 
  Document filing and Storage
• Coordinate the safe and secure disposal of all business related items no longer needed or required for storage.
• Maintain working files (soft/hard copies) for all business related documents as directed by departments.
  
• 
  Onsite Events and Functions
• Working along side the Manager, Facilities, event staff, department leads and facilities representatives ensure workplaces meet the needs of our events and functions from refreshments and food, to permits, approvals and supplies.

What you will bring:

• 1 to 3 years experience in a similar role
• Relationship-building
• Customer service
• Strong analytical and problem-solving skills
• Ability to work autonomously
• Organisation, time management, prioritising and the ability to handle a complex, varied workload
• Post secondary diploma or equivalent
  

Varicent is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you require accommodation at any time during the recruitment process please email accomodations@varicent.com

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