Job Description

Design Electronics \xe2\x80\x9cDE\xe2\x80\x9d is a leading technology integration firm specializing in providing innovative solutions to businesses and clients in various industries. We pride ourselves on our commitment to excellence, cutting-edge technology, and superior customer service. As we continue to grow, we are seeking a dedicated and highly organized Office Manager to join our Corporate Services team.

About the Role

The Office Manager at DE is a pivotal role responsible for supporting business administration and finance functions within the Corporate Services department. This individual will play a crucial part in ensuring the smooth operation of our office environment, supporting our financial processes, and fostering a positive workplace culture. The Office Manager will directly report to the Controller and collaborate closely with various departments across the organization.

In this role, you will serve as the cornerstone that keeps our corporate services functioning seamlessly. Your daily activities will encompass a wide array of responsibilities, from overseeing office logistics to providing essential financial support and facilitating HR functions. As the first point of contact for many employees and external partners, you\'ll be at the heart of our organization, ensuring that everything runs efficiently and effectively.

Your ability to multitask, communicate effectively, and maintain a keen attention to detail will be paramount. Moreover, you\'ll be instrumental in promoting a positive work environment and enhancing our company culture. By organizing team-building events, managing employee benefits, and assisting in recruitment efforts, you\'ll contribute significantly to our goal of creating a workplace where employees can thrive.

Your role is integral to the success and growth of DE, and we are excited to welcome an Office Manager who can embrace these challenges with enthusiasm and dedication. If you are a dynamic, organized, and collaborative individual who is passionate about supporting the operational and administrative aspects of a technology integration firm, we encourage you to apply and become an essential part of our corporate services team.

Type: Full Time | Permanent

Schedule: Day Shifts

Hours per Week: 44 hours

Education: College (required)

Why Join Us?

• We are a family-based environment, with an experienced team of audio-visual professionals.
• We offer an opportunity for career growth and professional development.
• Located in the beautiful Niagara Region, Ontario.

What We Offer You

• $50,000 to $65,000 annually, commensurate with experience.
• Competitive health benefits.
• Discounts on personal electronics purchases.

Your Impact

Office Administration and Facilities Management:

• Oversee daily office operations, including managing office supplies, equipment, and facilities.
• Ensure a safe and comfortable working environment for all employees.
• Coordinate office maintenance and repairs, liaising with vendors as needed.
• Supervise administrative staff and support their professional development.

Financial Support:

• Assist in financial activities such as budgeting, expense tracking, and financial reporting.
• Process invoices, expense claims, and vendor payments accurately and in a timely manner.
• Collaborate with the finance team to reconcile financial records and assist with audits.
• Monitor and manage financial resources as needed.

Human Resources Support:

• Support HR functions such as recruitment, onboarding, and employee records maintenance.
• Maintain employee files, ensuring compliance with data protection regulations.
• Assist in the organization of team-building events and employee engagement activities.
• Help manage employee benefits, leave requests, and time tracking.

Communications and Correspondence:

• Manage internal and external correspondence, including email and physical mail.
• Maintain a high level of professionalism in written and verbal communication.
• Assist in drafting and proofreading internal documents, reports, and presentations.
• Coordinate meetings and conferences, both internally and externally.

Compliance and Policy Adherence:

• Ensure adherence to company policies and procedures by all employees.
• Stay updated on relevant regulations and industry best practices.
• Assist in the development and implementation of office and HR and Health and Safety policies.
• Collaborate with legal and compliance teams to ensure corporate governance.

About You

• Bachelor\'s degree in business administration, finance, or a related field preferred.
• Completion of a "Level 2" police background check is required.
• Proven experience in office management, finance support, or related roles.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite and office management software.
• Familiarity with HR processes and relevant regulations is a plus.
• Excellent problem-solving abilities and attention to detail.
• Ability to work independently and as part of a team.
• Strong commitment to confidentiality and ethical conduct.

How you Join Us
Qualified candidates, please send your resume. We thank all who apply. However, only those considered for an interview will be contacted.

Design Electronics is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environment. We will accommodate the needs of the applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Department to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation measures will be addressed confidentially.

Westridge HR