Job Description

Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add a Corporate Office Manager to the Scandi Family! This will be a full time in office role out of Edmonton Head Office. Working hours are Monday to Friday 8am \xe2\x80\x93 4:30pm What\'s in it for you:

• Awarded one of Canada\'s Best Managed Companies: We\'re committed to a high level standard of excellence for both clients and our Scandi Family.
• Growth Opportunities: A place to hang your hat. We want our employees to grow with us long term.
• Stability and Job Security: Even through tough economic times we\'ve continued to steadily grow, and we aren\'t slowing down any time soon. With a strong national presence across Canada
• Family First Culture: We are and have always been a family owned and operated business. We have family friendly events year-round and affectionately call our team members the Scandi Family.
• Benefits: We offer a comprehensive medical and dental plan as well as personal days off.

What your day to day will look like: Reporting into the Manager of Administrative Services and VP of Human Resources. At Scandinavian, our Corporate Office Manager acts as the \xe2\x80\x9cface\xe2\x80\x9d of our Head office and ensure visitors and employees receive a positive welcome. Your personable disposition and dynamic professionalism will shine through as you deal efficiently with our internal and external partners. Your mission is to promote a positive office culture and ensure the office runs smoothly with a friendly customer service approach. You are a strong and reliable support to company operations, encouraging our processes, communication, and safety. Not only will your efforts assist us in achieving organizational efficiency, you also nurture the positive work environment that our Scandi Family appreciates so much.

• Office Management; Provide administrative support. Maintaining and updating all data entry in appropriate systems. Oversee office equipment and supplies including inventory and repairs as needed. Answer main phone line, monitor SOS email system, and be aware of comings and goings managing the sign in/ out process. Attend all monthly administrative team meetings.
• Event Planning; Take the lead on planning office events and social gatherings including budget. Manage the Wellness program and encourage participation.
• Uniform and Promo Gear Management; Maintain inventory levels, source suppliers for best prices, update trackers and uniform management systems, and fill orders from Account Managers shipping to appropriate regions.

What you\'ll need to succeed:

• Must have minimum 3-5 years of administrative experience including reception.
• Must have excellent computer skills ability to use Word, Outlook, Excel and PowerPoint. Experience with SmartSheet, 8x8, or Lighthouse considered an asset.
• Ability to maintain confidentiality and integrity at all times.
• Drive continuous improvement initiatives with minimal supervision.
• Top notch organization skills demonstrating a sense of urgency with the ability to handle multiple priorities at once.
• Previous experience in office or event management would be ideal.

What you can expect for our interview process:

• 20 minute preliminary phone interview with our Recruiter
• 20-40 minute assessment (depending on optional practice questions or breaks)
• 30 minute MS Teams video interview with the Hiring Manager and direct Supervisor for the role

At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply. We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.