Job Description

Salary:

We are Believeco:Partners. A newly formed, independent owner, operator and builder of the foremost partner-led marketing, communications, and engagement agencies. Made up of Believeco, our full-service marketing agency, Argyle our public relations and engagement agency and Castlemain, our Indigenous advisory firm. With over 300 people, across seven offices, in 6 provinces and 2 countries, our goal is to be one of North America\'s largest and most acclaimed full-service agencies. It\'s an exciting time to join Believeco:Partners. As a result of our continued growth, we are now looking for an Office Manager with at least Two years\' work experience in an administrative role with financial accounting experience, AR/AP. Responsibilities will include:

• Cover reception desk, including answering phone calls in a professional manner, and directing calls to the appropriate staff member
• Coordinating departmental programs, such as meetings, special projects, and events
• Taking, distributing, and archiving meeting minutes
• Arranging travel for key personnel in an economical and timely fashion
• Coordinating office seating arrangements for business units and assigning desks, phones, and other assets as necessary
• Managing cleaning, repair and maintenance service provider contracts; as well as any other service level agreements
• Supporting Executive, Operations and Support Services teams with day-to-day activities and special projects
• Partnering with HR to maintain office policies as necessary
• Monitoring and maintaining office supplies inventory
• Coordinating with IT on all office equipment
• Data entry for accounts payable, as well as invoicing clients
• Organizing filing of all appropriate documents
• Assisting in the maintenance of system master data for vendors and clients
• Providing support on ad-hoc projects as required
• Performing other duties as assigned

We\'re looking for someone with:

• 2+ years of work experience in an administrative role with financial accounting experience, AR/AP
• Post Secondary Degree or Diploma in Business Administration, Finance, Accounting or other related field
• Strong technical ability and experience with a range of software applications such as MS Office, particularly a strong working knowledge of Excel
• High level of integrity, confidentially, and accountability
• Sound analytical thinking, planning, prioritization, problem-solving, and execution skills
• Knowledge of the Concur travel platform would be an asset

An equitable employer: Believeco:Partners is committed to advancing equity, diversity, and inclusion in all its forms, a commitment that enriches our company culture, the ideas that we generate, and the quality of service that we provide our clients. We encourage applications from Indigenous communities, racialized communities, women, persons with disabilities, LGBTQ2S+ people, and people from other historically marginalized communities. Believeco:Partners is committed to providing employment accommodation under the Human Rights Code and the Accessibility Disabilities Act provincially by providing employment accommodations. If you are a job applicant with a disability, Believeco:Partners will make every effort to accommodate you throughout the recruitment process. Please inform us if you require any accommodation, and we will work with you to meet your needs. At Believeco:Partners, we recognize that the best candidate may not meet all the criteria listed above. We encourage all those interested and with relevant experience to apply even if you don\'t match the job posting perfectly. We welcome creative, out-of-the-box thinking, and lived-experience and we strive to provide an environment for best-in-class innovation that quickly and fulsomely meets our clients\' needs.