Job Description

Built on a foundation of integrity, innovation, excellence and an enduring commitment to community, Argus Properties is one of British Columbia\'s great companies. Based in Kelowna, with over 50 years in the industry, Argus owns, manages and develops a multi-disciplined real estate portfolio, including industrial, retail, office, residential and hotel properties.

We believe in responsible and sustainable development in our communities. Our dedication is to excellence and quality, and our promise to develop premium properties for our clients emphasizing value, quality and efficiency is our focus. Our extensive portfolio of properties include; innovative commercial buildings, hotels, modern residential developments and versatile business parks.

We are seeking a highly organized and detail-oriented Office Manager to join our team. As the Office Manager, you will oversee the smooth functioning of our office operations, support our team of professionals, and ensure efficient administrative processes. Your role will involve managing office logistics, coordinating administrative tasks, and providing exceptional support to enhance productivity and professionalism. If you are a proactive individual with excellent organizational and communication skills and thrive in a fast-paced environment, we would love to hear from you.

Responsibilities

Office Management

• Oversee day-to-day office operations and ensure the office runs smoothly
• Administer Security System for office alarm, FOB, and troubleshooting
• Issues keys, FOB, and long-distance phone codes
• Manage office equipment and ensure proper functionality
• Purchase office furniture as directed
• Maintain office supplies inventory, anticipate needs, and place orders when necessary
• Oversee the maintenance and repair of office equipment
• Ensures cleanliness of the office and collaborates with janitorial staff
• Manage corporate vendor accounts (for example Home Depot and Princess Auto)
• Ensure proper vetting of new vendors
• Manage property key disbursement and record keeping
• Manage parking assignments for office management
• Issue and administer company gas cards
• Order corporate stationary, business cards, etc.,
• Arrange gifts, cards, flowers, etc.
• Monitor software licenses and renewals
• Ensure annual membership renewals
• Ensure the office always looks professional, awards framed, repairs completed, etc.
• Maintain office administration files

Reception

• Oversee the duties of the receptionist
• Primary backup for the receptionist to cover breaks and vacation
• Arrange secondary backup for the receptionist as needed

Marketing

• Update Argus website, LinkedIn, and Social Media Accounts
• Update all residential vacancies and rental availability
• Coordinate collection of photos and Matterport videos
• Obtain reports and analytics for website activity
• Oversee the production of print ads, banners, or brochures
• Research advertising opportunities
• Select and purchase promotional materials including but not limited to Christmas Cards

Administrative Support

• Document preparation, data entry, and record keeping
• Schedule appointments, meetings, and property viewings
• Prepare correspondence, reports, and presentations
• Assist with tenant inquiries, lease agreements, and rental applications

Vehicle Coordination

• Manage vehicle inventory and records
• Ensure proper registration of vehicles
• Schedule regular vehicle maintenance
• Support purchasing, leasing, and selling of vehicles
• Support Finance with vehicle insurance as needed
• Pick up and drop off vehicles as needed

Employee Support

Support the HR/Payroll staff with the following duties:

• Submit IT ticket for new employee set up based on requirements provided by Dep Head
• Ensure new employee office/workstation is set up with all the required IT and office supplies
• Ensure the completion of new employee onboarding paperwork and submit it to HR & Payroll
• Ensure new employees are set up for Outlook, Teams, and One Drive
• Organize Properties Staff Appreciation Events
• Organize anniversary celebrations
• Support overall employee recognition initiatives

Any other duties as assigned by the Director of Property Management

Requirements:

• Proven experience as an Office Manager, or similar role
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively
• Excellent written and verbal communication skills
• Proficient in MS Office Suite (Word, Excel, PowerPoint)
• Attention to detail and accuracy in handling administrative tasks
• Strong interpersonal skills and the ability to work effectively with diverse stakeholders
• Professional and friendly demeanor with a customer service-oriented approach

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Argus Properties