Job Description

Founded in 2010, we have grown a united vision shared between two people to a team of over 140 across London, Toronto, New York and Singapore. We have achieved scale by building the best-in-class surveillance tooling, where our analytics bring the front office risk mindset to the compliance function.

Though we have developed in the trade surveillance arena we have always been more than that. At heart, we are a finance-focused big data firm. Our goal is to continue creating the world\xe2\x80\x99s leading financial markets analytics platform.

We are looking for an experienced PA and Office Manager to provide support to the Regional Head and to manage the day-to-day running of the Toronto office. We are looking for a candidate who is proactive, who has a \xe2\x80\x9ccan-do\xe2\x80\x9d attitude and pays close attention to detail. This is a customer-facing role, so candidates must be polished, professional and demonstrate a people-first attitude.

Responsibilities:

• Proactively manage Regional Head\xe2\x80\x99s diary; prioritising meetings and appointments to fit with organisational priorities
• Co-ordinating travel arrangements, accommodation and meetings including bios and itineraries
• Attend internal meetings; manage agenda items, record key decisions and track follow-up actions
• Liaising with reception, welcoming guests and contractors, and gatekeeper for incoming calls
• Managing meeting room requests, set up, supplies etc.
• Performing data entry roles, including updating records and databases
• Planning events and setting key objectives, collaborating with internal stakeholders in finance and marketing
• Suggesting new ideas that maximise engagement for customer events and internal social events
• Assist with the onboarding of local hires including facilitating day 1 set up, office passes and introductory meetings

• At least 3 years\xe2\x80\x99 experience PA support for senior stakeholders
• Excellent knowledge of MS office suite
• Experience in a customer/client-facing position and use of a CRM system advantageous
• Excellent attention to detail
• Organised and punctual
• Excellent written and spoken English
• Self-motivated and action-oriented person
• Driven and able to work on their own to solve problems
• Teamwork/interpersonal skills

• Ambition: Extremely fast-growing company with an uncapped potential, offering every colleague a broad range of experience and plenty of opportunities for internal movement, as well as rapid career progression. Vibrant company culture full of uniquely talented and friendly colleagues with regular social perks to build camaraderie.
• Flexibility: Flexible working policy (up to 3 days a week remote); 25 days holiday + public holidays, informal dress code and excellent work/life balance.
• Reward: Highly competitive compensation plus annual discretionary bonus and discretionary share option scheme.
• Support: Annual personal training budget, private healthcare, company pension plan, life insurance (Canada Life)
• Location: Located on the corner of Yonge Street and Temperance Street this contemporary business centre is situated a short walk from two TTC subway stations and the PATH

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