Job Description

About AviSina:

AviSina is a family-owned real estate development and property management company with a portfolio of privately held properties across Western Canada, primarily in BC's Lower Mainland. We create and manage high-quality spaces that reflect the needs of the communities we serve--prioritizing thoughtful design, long-term value, and strong local relationships. Our dedicated team brings deep expertise, care, and a shared commitment to excellence in everything we do.

As a company in the process of expanding our team, we are looking for an Office Manager to contribute to our continued growth and success.

Overview and Responsibilities:

The Office Manager will oversee the daily operations of our office, ensuring that all administrative processes run smoothly and efficiently. Reporting directly to senior leadership, this role is responsible for maintaining organization, ensuring task completion and accuracy, and fostering strong collaboration across teams. The Office Manager will act as the central hub of the office--ensuring all processes are followed and proactively identifying and resolving issues. Other responsibilities include:

Oversee all office operations, ensuring efficient and accurate administrative workflows. Ensure monthly tasks are completed on schedule, such as downloading bank statements and organizing documentation. Maintain clear communication with the accounting team, particularly on payroll-related items, ensuring all information is correct and submitted on time. Conduct periodic audits and reviews to confirm accuracy, address discrepancies, and ensure nothing is overlooked. Organize and manage physical and digital records to maintain accuracy, compliance, and easy accessibility. Manage office supplies, equipment, and vendor relationships to ensure smooth day-to-day operations. Identify and report potential issues before they escalate, and assist in resolving them using sound judgment. Lead and support administrative staff, promoting accountability, accuracy, and efficiency in all office-related tasks. Collaborate with other departments to streamline administrative support and improve cross-functional workflows. Provide ad hoc administrative support to the ownership team as needed, including scheduling, research, coordination, and special projects. Contribute to a positive and organized workplace culture by promoting strong communication and teamwork.

Qualifications / Experience:

Post-secondary education in Business Administration, Office Management, or related field (preferred) 3-5 years of experience in office management or senior administrative roles Familiarity with accounting software (e.g., Sage, QuickBooks) considered an asset Advanced proficiency in Microsoft Office Suite, especially Excel Strong organizational and time-management skills; able to multitask and meet deadlines in a fast-paced environment Excellent communication skills--both written and verbal Strong attention to detail and critical thinking ability Proven leadership and interpersonal skills, with the ability to support and mentor a collaborative team

What We Offer:

Competitive salary, based on experience Annual professional development and training allowance Strong focus on career growth and mentorship from leadership Opportunities to grow within a community-focused, expanding real estate company Supportive, team-oriented culture that values collaboration and work-life balance Generous vacation policy and additional office closures throughout the year Comprehensive extended health and dental benefits

How to Apply:

Please submit a resume and cover letter to hr@avisina.ca. Due to the high volume of applications, only candidates selected for an interview will be contacted.

Job Type: Full-time

Pay: From $75,000.00 per year

Benefits:

Company events Dental care Extended health care On-site parking Paid time off
Flexible language requirement:

French not required
Schedule:

8 hour shift Monday to Friday
Ability to commute/relocate:

Burnaby, BC: reliably commute or plan to relocate before starting work (required)
Application question(s):

A large portion of this roles focuses on written documentation and correspondence. Describe your English written proficiency (poor, fair, good, excellent)
Experience:

Office management: 2 years (required) Administrative: 3 years (required)
Language:

English (required)
Work Location: In person