Job Description

At Fairstone, our culture is built on strong values and leadership principles that define the expectations we have for working together and with our customers. We help Canadians find the right solution to meet their needs with a variety of products and services. Our values and principles guide the actions we take to ensure our customers get the best experience possible.

Be part of our talented and growing team! We are currently looking for an OFFICE COORDINATOR, to join our team, reporting to Senior Manager, Office Services.

The Office Coordinator is the first point of contact for our company. Your role is to greet clients and visitors in a professional and cordial manner, managing the office supplies and assist the Senior Office Manager with administrative duties. The Office Coordinator will work out of our Montreal downtown office 5 days a week.

"Be a part of our inclusive workplace where diverse perspectives drive innovation and excellence."

WHY JOIN US?

BECAUSE WE ARE PROUD TO BE One of Montreal\'s Top Employers for 2023 for the third consecutive year by the editors of Canada\'s Top 100 Employers.

WE OFFER:

• Work-Life Balance: Our 37.5-hour workweek and hybrid model (5 days in-office) promote a healthy balance.
• Wellness: Tailored well-being solutions available 24/7.
• Time Off: Minimum 15 paid vacations, 6 wellness days, with federal holidays.
• Community Support: Paid Volunteer Day to give back to your community.
• Retirement Planning: Employee and employer contribution pension plan, plus the Fairstone Retirement Savings Plan
• Education: Tuition reimbursement program covering expenses up to $3,000 per year.
• Development: Access to Fairstone Academy for comprehensive training and skill development.
• Employee discounts: Exclusive access to discounted products and services, including car insurance, hotels, attractions, movies, gym memberships, and more.

WHAT WILL YOU WORK ON?

• Greet and welcome clients and visitors with a professional and cordial manner.
• Maintain workplace security by issuing visitor badges as necessary and maintaining visitor logs.
• Ensure reception area is always presentable.
• Activate / Deactivate Temporary badges.
• Maintain the Record Management and the destruction of Document.
• Assist the Corporate Security Program (Business Continuity Program & Health and Safety)
• Assist with a variety of administrative tasks including overseeing the kitchen supplies, (replenishment of beverages in refrigerator, coffee orders, meals orders as needed, Workday invoicing, expense reports, etc.)
• Maintain office supply inventory.
• Reserve/accept conference room reservations.
• Maintain the Supply for First Aid kit
• Assist colleagues with administrative tasks.

WHO ARE WE LOOKING FOR

• Minimum 3 years of relevant work experience in a similar role
• Post-secondary education
• Excellent communications skills in French and English (written and spoken)
• Solid knowledge of Microsoft Office Suite (Outlook, PowerPoint, Word, and Excel)
• Knowledge of Concur and Workday platforms an asset.

We are honored to be recognized for offering a best-in-class workplace, incentives, and initiatives to our dedicated employees who have helped build Fairstone into an employer of choice.

WE ARE PROUD TO BE: Montreal\'s Top Employers 2023 by Canada\xe2\x80\x99s Top 100 Employers!

We are honored to be recognized for offering a best-in-class workplace, incentives, and initiatives to our dedicated employees who have helped build Fairstone into an employer of choice.

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If you\xe2\x80\x99re seeking a role with a growing business that values employee development, Fairstone is the right place for you!

Fairstone is an equal opportunity employer. Accordingly, we will make reasonable accommodations to respond to the needs of people with disabilities. Individuals who view themselves as Aboriginals, members of visible minorities, and disabled are encouraged to apply in confidence.

Time Type: Full time

Job Type: Permanent

Fairstone