Job Description

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We are looking for a highly organized and detail-oriented Office Assistant to join our team on a contract basis in Toronto, Ontario. In this role, you will support day-to-day administrative operations, ensuring smooth coordination of events, logistics, and office functions. If you thrive in a fast-paced environment and enjoy multitasking, this opportunity is perfect for you.
Responsibilities:

• Coordinate deliveries, shipping, and logistics to support photoshoots and events.
• Assist with managing guest lists and other event-related administrative tasks.
• Provide support with shipments and invoicing, ensuring accuracy and timeliness.
• Prepare reports and PowerPoint presentations to assist the Sales team.
• Offer administrative support to Sales and Accounting, including drafting and organizing contracts, advertising agreements, and billing documentation.
• Monitor and replenish office supplies by placing orders as needed to maintain stock levels.
• Perform general administrative tasks, including photocopying, scanning documents, and data entry.
• Address inbound calls and provide excellent customer service to internal and external stakeholders.
• Support mass mailings and other communication efforts as required.

Requirements:

• Proficiency in office software, including Microsoft Office Suite tools.

• Strong organizational skills with the ability to manage multiple tasks simultaneously.

• Excellent communication and organizational skills, both written and verbal.

• Experience with shipping and receiving mail, shipments using multiple vendors.

• Familiarity with creating reports and presentations, particularly in PowerPoint.

• Ability to handle data entry and maintain accuracy in documentation.

• Knowledge of general office functions, including photocopying, scanning, and restocking supplies.

• Previous experience in a similar administrative or office assistant role is preferred.

Skills Required