Job Description

We are seeking a proactive and organized Office and Accounting Coordinator to oversee our office operations and provide essential support to our team and clients. The ideal candidate will ensure a smooth and efficient working environment and support company leadership through exceptional organizational skills, a strong understanding of office procedures, and experience in bookkeeping.



This is a new role within our growing company and is essential for the good functioning of our business. We envision the role being 3 days per week, with the flexibility to better define the time commitment based on company needs and candidate experience.

Key Responsibilities:

Office Management & Reception:

Maintain a clean and organized office environment, ensuring smooth day-to-day operations. Greet visitors and manage reception duties, including answering phones, directing calls to the appropriate person, and managing the general inquiries inbox. Handle scheduling, appointments, and bookings; manage internal and external communications; and organize and maintain the digital filing system. Assist with employee onboarding, HR tasks, and general inquiries. Participate in the planning and execution of company events, ensuring logistics and support for successful outcomes.

Bookkeeping & Financial Support:

Maintain accurate financial records, including accounts payable and receivable, and reconcile transactions using QuickBooks. Record and maintain business financial transactions, including invoices, payments, and expenses Ensure accurate and timely processing and development of invoices and financial reports. Prepare and manage expenses and expense reports, oversee employee time tracking, and support basic financial reporting.

Client Support & Communications:

Assist in drafting and editing client communications, reports, and presentations. Provide logistical support for client meetings or events, including preparing agendas and follow-ups, and booking any required venues or hospitality needs Provide logistical support for internal meetings or events, including sponsorships, teambuilding activities and outings Support in the development of client deliverables and manage databases, as needed Support company social media and digital communications, as needed.

Skills and Qualifications:

Strong organizational and time management skills. Excellent communication and interpersonal skills. Proficiency in accounting software, particularly QuickBooks. Knowledge of basic bookkeeping principles. Ability to handle multiple tasks and prioritize effectively. Previous experience in a similar role is a plus.

If you are a motivated individual passionate about office management and financial support, we invite you to apply for this exciting opportunity with our growing company.