Job Description

Job Summary

The Office Administrator is a vital team member supporting the day-to-day operations of a growing bookkeeping firm located in Southwestern Nova Scotia. This role ensures the smooth functioning of the office while assisting with client communication, file management, and basic bookkeeping tasks. Success in this position means maintaining a high level of organization, discretion, and client service. This role directly supports the bookkeeping team and plays an important part in the client experience and operational efficiency of the firm.

Duties

Coordinate daily office operations to ensure efficiency and compliance with internal procedures Respond to client phone calls and emails in a professional and timely manner Schedule client meetings and manage calendars for the bookkeeping team Maintain organized client files (both digital and physical), ensuring confidentiality and completeness Support invoicing, payment tracking, and receivables processing Assist bookkeepers with document preparation, data entry, and uploading of receipts and financial documents Support payroll processing: enter employee hours, print paystubs and send payroll reports to clients Prepare engagement letters and assist with onboarding new clients Monitor compliance with internal checklists, deadlines, and filing requirements Order and maintain office supplies

Experience & Skills

Minimum 2 years in an administrative or office coordination role Experience in a bookkeeping, accounting, or professional services office considered a strong asset Strong data entry and document management skills Clear written and verbal communication High level of discretion and ability to manage sensitive financial information
If you are passionate about providing outstanding administrative support in a dynamic environment, we encourage you to apply for this exciting opportunity as an Office Administrator.

Job Type: Full-time

Pay: $20.00-$23.00 per hour

Expected hours: 37.5 per week

Benefits:

Dental care Extended health care Paid time off Vision care
Schedule:

Monday to Friday
Work Location: In person

Expected start date: 2025-07-28