Job Description

Are you a driven, organized, and energetic individual looking for a dynamic role in a fast-paced environment? Wallace + Wallace is seeking a full-time

Office Administrator

to join our team and help us continue to deliver exceptional customer service.

At Wallace + Wallace, we know our success is built on the dedication and motivation of our team. We're looking for a friendly and confident individual who thrives on multitasking, managing daily office processes, and supporting both internal and external requests.

Key Responsibilities:

Coordinating & Support

: Update customers on order status, coordinate site details, and ensure clear communication regarding scheduling and contract details. Assistance with sales paperwork and customer service.

Project Administrator Role

: Assist with contract management, scheduling, coordinating with field staff, and ensuring accurate documentation and progress tracking for projects.

Administrative Duties

: Provide clerical support including data entry, filing, invoicing, and accounts receivable tasks.

Invoicing and Reports

: Assist with invoices, expense reports, timesheet entries, and generate daily and weekly reports.

Additional Responsibilities

: Basic order desk and inside sales activity. Support the team with various duties as assigned, especially during our busiest season (summer).

Required Skills & Qualifications:

2-3 years of administrative experience Previous customer service or office experience; construction environment experience is a plus Proficiency in Microsoft Office (Word, Excel, Outlook) Strong planning, organizational, and analytical skills with attention to detail Excellent communication skills (written and verbal) and a focus on customer service Professional phone etiquette Strong problem-solving skills and ability to meet deadlines Positive, team-oriented attitude with a strong work ethic Screening and directing incoming calls, correspondence and visitors. Coordinating & scheduling sales inquiries. Assistance with sales paperwork and customer service. Basic order desk and inside sales activity. Assisting with expense reports, purchase order entry, system maintenance and timesheet entry. Filing, invoicing & account receivable responsibilities. Assist with trade show coordination. Assist with other duties as assigned.
Applicants must be legally entitled to work in Canada.

We thank all applicants, however, only those under consideration will be contacted.

Job Types: Full-time, Permanent

Expected hours: 40 per week

Benefits:

Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Profit sharing RRSP match Vision care
Schedule:

Day shift Monday to Friday
Work Location: In person