Job Description

Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will possess a strong background in office management and administration, with experience in supervising staff and handling various clerical tasks. This role is essential for ensuring the smooth operation of our office, supporting team members, and maintaining effective communication across departments.

Responsibilities

Answer phone calls, emails, and inquiries in a professional manner. Manage daily office operations, including correspondence, scheduling, and office supplies. Assist with project documentation, including filing, tracking, and archiving architectural plans, permits, and contracts. Manage and maintain filing systems, both electronic and physical. Coordinate meetings, site visits, and client appointments. Maintain and update project databases, contact lists, and office records. Liaise with clients, contractors, consultants, and vendors as required. Assist architects and project teams with administrative tasks to ensure smooth project workflows Maintain office supplies and inventory Prepare and format documents, reports, and correspondence. Process payroll and assist with human resources functions Ensure compliance with office policies, safety regulations, and confidentiality requirements.

Qualifications

Minimum 3 years of experience in an office or administrative role Proficiency in QuickBooks and Microsoft Office Suite Strong clerical skills with attention to detail in filing and record-keeping Excellent communication skills, both verbal and written Demonstrated organizational skills with the ability to manage multiple tasks effectively Experience in human resources, payroll processing, or related fields is a plus Ability to work collaboratively within a team while managing individual responsibilities
If you are passionate about providing exceptional administrative support and thrive in a dynamic office environment, we encourage you to apply for this exciting opportunity.

Job Types: Full-time, Permanent

Pay: $25.00-$30.00 per hour

Expected hours: 8 per week

Benefits:

Extended health care
Work Location: In person