Job Description

Office Administrator -- Manufacturing | Vancouver, BC

Employment Type:

Full-Time, Permanent

Location:

Vancouver, BC (on-site)

About Us

We are a fast-growing manufacturer of high-quality industrial components based in Vancouver. We value reliability, teamwork, and continuous improvement--and we're looking for a detail-oriented

Office Administrator

to keep our operations running smoothly.

What You'll Do

Front Desk & Communication:

Greet visitors, manage calls and general inboxes, route inquiries to the right team.

Scheduling & Coordination:

Maintain calendars, book meetings, arrange travel, coordinate vendor and courier pickups.

Documentation & Data Entry:

Prepare and file purchase orders, packing slips, shipping documents, and certificates; update records in ERP/CRM.

Operations Support:

Assist Production/Quality with work orders, job travelers, H&S paperwork, tool logs, and meeting minutes.

Purchasing & Inventory Admin:

Track office/plant supplies, request quotes, create PRs/POs for approval, follow up on deliveries.

Finance Admin:

Support AP/AR with invoice matching, coding, receipt collection, and basic reconciliations.

HR Admin (light):

Help with onboarding packs, training trackers, timesheet collection, and policy acknowledgments.

General Office Management:

Maintain filing systems (digital and paper), update SOPs/templates, coordinate service providers.
What You Bring

1-3 years of office administration experience (manufacturing or logistics environment is an asset). Strong MS Office skills (Excel, Word, Outlook); experience with

ERP

(e.g., Sage, NetSuite, SAP) is a plus. Excellent written and verbal communication; confident with phone and email etiquette. High attention to detail, accuracy in data entry, and strong time-management skills. Ability to handle sensitive information with discretion and meet deadlines in a fast-paced setting. Diploma/Certificate in Business Administration or related field is an asset.
Nice to Have

Basic bookkeeping exposure (invoice coding, PO/GRN matching). Knowledge of H&S/WHMIS documentation in a plant environment. Experience with shipping documentation (BOL, commercial invoices, NAFTA/CUSMA forms).
Why Join Us

Stable, growth-oriented manufacturer with supportive, hands-on leadership. Training, cross-functional exposure, and clear processes/SOPs. Extended health/dental benefits, paid time off, and on-site parking. Collaborative team culture that recognizes initiative and reliability.
Job Types: Full-time, Permanent

Pay: $56,200.00-$66,600.00 per year

Benefits:

Discounted or free food Extended health care On-site parking RRSP match
Work Location: In person