Job Description

The Office Administrator position at Paramedic Services Chiefs of Saskatchewan (PSCS) is a full-time, dynamic role based in Saskatoon, Saskatchewan. PSCS works with the EMS profession and stakeholders to ensure high-quality, accountable patient care in Saskatchewan, advocating for ground emergency medical services across the province.

General Accountability:

The Office Administrator will manage the day-to-day operations of the PSCS office, supporting the Board and members. Responsibilities include:

• Financial Administration (40% of the role): Using QuickBooks for financial tasks, including preparing financial statements, budgeting, and year-end processes.
• Event Management (35% of the role): Coordinating key events, such as the annual convention and smaller meetings.
• Providing administrative support , including email management, preparing agendas, meeting summaries, and correspondence.

Qualifications:

• Education : An undergraduate degree with training in accounting and event management.
• Experience : Minimum of five years in progressively responsible roles, including bookkeeping, event management, office administration, and working with boards.
• Proficiency in QuickBooks , Microsoft Office , Adobe Acrobat Pro DC , and tools like Joomla and Teams .
• Strong interpersonal, communication, and organizational skills.
• Ability to work independently and manage competing priorities under pressure.
• A Saskatchewan driver's license and access to a vehicle for occasional travel.

Key Responsibilities:

• Represent PSCS professionally in all external communications.
• Manage financial tasks using QuickBooks (monthly statements, invoicing, year end requirements, budgeting, etc.).
• Coordinate the annual convention and smaller meetings, managing logistics, exhibitors, and attendees.
• Support the Board of Directors by preparing meeting agendas, correspondence, and minutes.
• Social media management and website updates for PSCS.
• Set up and manage virtual and in-person meetings using web-conferencing tools.

Working Conditions:

• Full-time, Monday to Friday (7.5 hours/day).
• Occasional extra hours required, particularly leading up to events, with lieu time available.
• Minimal travel required.

Salary:

Salary is between $55,000 - $65,000 per year

This role is ideal for someone with strong organizational skills, experience in financial and event management, and an ability to handle various administrative tasks efficiently. A Criminal Record Check will be required before employment.

Job Type: Full-time

Pay: $28.00-$33.00 per hour

Expected hours: 37.5 per week

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking
• RRSP match
• Vision care

Schedule:

• Day shift
• Monday to Friday

Education:

• Bachelor's Degree (preferred)

Language:

• English (preferred)

Work Location: In person

Application deadline: 2025-02-28
Expected start date: 2025-03-17