Job Description

Job Overview

We are a growing company specializing in the manufacturing and installation of high-quality windows, entry doors, garage doors, and patio doors. As our operations expand, we are hiring an experienced Office Administrator who is organized, proactive, and ready to take full ownership of our administrative systems. This role is ideal for someone with direct experience in the window and door industry who thrives on creating structure, simplifying daily tasks, and handling the financial side of the business -- all while delivering excellent customer communication.

Key Responsibilities

Answer phones and respond to incoming emails Schedule estimates, installations, and service calls Organize and track job folders and CRM entries Create and send customer invoices, follow up on balances Manage vendor invoices, expense entries, and reconciliations Process payroll, track hours, and ensure CRA compliance Identify areas to simplify or automate admin processes Support the sales and operations team as needed

Must-Have Experience

2+ years of experience in the window, door, or construction industry Proven ability to create or improve systems and processesHands-on experience with QuickBooks or similar software Ability to manage full-cycle bookkeeping, including: Invoicing and payment collection Vendor bills and reconciliations Payroll processing (weekly) Comfortable answering and managing customer phone calls and emails with professionalism Familiarity with job flow from quote to install

Ideal Candidate Traits

Highly organized and detail-focused Strong communicator (written and verbal) Proactive and solution-oriented Comfortable managing financial and customer-facing tasks Thrives in a fast-paced, team-driven environment Values structure, follow-through, and continuous improvement
If you are a proactive individual who thrives in an administrative environment and possesses the necessary skills to support our team effectively, we encourage you to apply for this exciting opportunity as an Office Administrator.

Job Type: Full-time

Pay: $22.00-$28.00 per hour

Expected hours: 35 - 44 per week

Additional pay:

Bonus pay
Benefits:

Dental care Extended health care On-site parking Relocation assistance Store discount
Schedule:

Monday to Friday Weekends as needed
Language:

Mandarin (preferred)
Work Location: In person

Expected start date: 2025-07-28