The Office Administrator will be responsible for general office duties, such as managing and maintaining data on all customer contracts, data entry, preparing cheques and invoices, mail responsibilities, answering the phones and greeting customers. The Office Administrator will also be responsible for handling the facility accounting tasks, balancing cash receipts and preparing bank deposits, and provide support to other roles within the facility as required. Primary Tasks and Accountability:
Manage Data entry for accurately entering all fertilizer, chemical, and see receipts
Prepare invoices for crop protection products, fertilizer and seed purchases
Timely and accurate invoicing retail customers for seed, chemical and fertilizer products
Balancing inventory of crop protection products weekly and monthly
Respond and assist customers with account inquiries, i.e. explanation of their account
Assisting the sales staff with customer contracts, accounts, data entry
Balancing daily cash receipts and prepare bank deposits
Filing and sorting mail received
Maintain office stationary supplies and order as required
Prepare accounts payable for facility approval
Assist in training of new staff in administrative procedures
Assist management and sales staff with reports and presentations
Customer Service \xe2\x80\x93 answer telephones and assist customers where possible; greet customers at the counter and assist where possible
Other administrative duties as required or assigned
Sylvite is committed to ensuring a safe work environment at all times. The Office Administrator is accountable to know and understand the Company\xe2\x80\x99s health and safety rules and regulations.
Secondary Tasks and Accountability:
Managing and maintaining data on grain, organics, speciality crops and IP contracts
Accurately enter all grain purchase contracts for retail customers
Data entry- accurately entering all grain receiving tickets during the harvest periods
Prepare grain settlements
Prepare retail customer grain cheques and ensuring for accuracy, i.e. cheque issued for the correct contract, taking deductions off grain cheque if required prior to issuing cheque
Contacting, communicating and providing transportation providers and customers with shipping information and necessary paperwork
Education, Experience and/or Training Requirements:
3-5 years Office Administrator related experience
General Knowledge of an ERP program
Diploma or Degree in agriculture, business, information systems or equivalent
Industry-related professional development courses
Proficiency with various computer programs, including Microsoft Office products
Date Posted: April 5, 2023
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