Office Administrator/bookkeeper
Markham, ON, Canada
Job Description
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We are a Consulting Engineering Firm serving utilities, mining and industrial clients in Canada and abroad since 2004. We have an opening for a highly motivated individual to join our team as a Bookkeeper/Office Administrator. In this role you will be responsible for providing comprehensive support to the management of the firm. This position requires the ability to anticipate needs, organize information and be proactive. High levels of professionalism, confidentiality, attention to detail, and efficiency are required. Responsibilities:
- Tracking, forecasting engineering hours, preparing invoicing documentation, filing and organizing documents, time and records management.
- Preparation of regularly scheduled financial reports. Advanced EXEL knowledge expected.
- Verifies all subcontractor and supplier invoices and obtains the appropriate authorizations for payment.
- Process accounts payable and receivable in SAGE
- Maintain all documents related to the contract(s) in a centralized filing system
- Coordinates and completes significant special projects independently or in cooperation with other groups as directed by the Manager or designate.
- Direct communication with client and sub-contractors in resolving queries.
- Tracking project performance, time/budget, and analyzing deliverables against requirements.
- Produce status reports identifying progress status, productivity and logistical details identifying risks, impacts, and issues.
- In support of the Project Manager, report project milestone updates to internal & external stakeholders.
- Providing support to the management and the engineering team and assisting with meeting, scheduling, preparing proposals, proof reading, editing documents etc.
- Assist in the hiring process, review new hire information, and prepare all applicable items required. Assist with onboarding.
- All other duties as assigned.
- Bookkeeper and/or business diploma or Post-Secondary education in a related field or an equivalent combination of education and experience.
- Minimum of 3 years\xe2\x80\x99 experience in a similar position, experience from any of the following or related industries would be an asset (construction, engineering, architecture, consulting)
- Excellent communication skills in writing and verbally, detail oriented, adaptable, and ability to wear many hats
- Advanced skills with Word, Excel and SAGE is a MUST.
- Ability to manage multiple projects.
- Solid analytical skills, self directed, detail oriented, problem solver and ability to multi-task.
- Bonus pay
- Markham, ON L3R 5G3: reliably commute or plan to relocate before starting work (required)
- Bookkeeping: 2 years (required)
- Office/Project Administratio: 3 years (required)
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Job Detail
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Job IdJD2154171
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationMarkham, ON, Canada
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EducationNot mentioned