Job Description

About BITSUMMIT

BITSUMMIT is a fast-growing consultancy specializing in cloud infrastructure, digital transformation, and enterprise IT solutions. As we continue to scale, we're seeking an organized and proactive Office Administrator / Operations Coordinator to ensure smooth day-to-day operations and help maintain a productive, professional, and well-equipped work environment.

Role Overview

This hybrid role combines general office administration with hands-on operational support. You'll be responsible for organizing office logistics, coordinating with vendors, supporting internal communications, and maintaining supply and equipment inventories. As this role includes off-site errands and physical coordination of supplies and deliveries, a valid driver's license and access to a car are required.

Key Responsibilities

Office Administration

Serve as the primary contact for general office administration tasks. Manage and maintain a clean, organized, and fully stocked office environment. Take ownership of purchasing and ordering office supplies, equipment, and snacks based on inventory levels and team needs. Coordinate courier pickups and deliveries; handle in-person errands such as post office runs or urgent procurement tasks.

Operations Coordination

Support scheduling, meeting coordination, and travel arrangements for leadership and internal teams. Assist with the planning and logistics of team events, workshops, and all-hands meetings. Monitor internal workflows and help implement improvements to support operational efficiency. Coordinate documentation processes and internal communications via tools like Notion or Google Workspace.

Vendor & Facilities Support

Act as the liaison for vendors, service providers, and building management. Support basic procurement tasks including invoice tracking, purchase approvals, and vendor compliance. Ensure service levels are met for all office-related third-party contracts.

Front Desk / Reception Duties (when on-site)

Greet visitors and maintain a professional front-of-house presence. Manage reception areas, coordinate incoming/outgoing mail, and maintain entry logs if required. Handle incoming calls and direct inquiries to the appropriate departments.

Qualifications

2+ years of experience in office administration, operations, or facilities coordination. Valid driver's license and access to a reliable car is required for occasional errands and vendor pickups. Excellent organization, time management, and communication skills. Proficiency in Google Workspace (Docs, Sheets, Calendar) and familiarity with collaboration tools (Slack, Notion, Trello, etc.). Ability to work independently, take initiative, and maintain confidentiality.

What We Offer

A flexible hybrid work 3 days from office 2 days from home A collaborative team culture with direct exposure to cross-functional operations. Opportunities for growth in office management, facilities, or business operations. Comprehensive health, dental, and vision insurance.

How to Apply

To apply, please send your resume and a short cover letter to careers@bitsummit.com, highlighting your experience in office coordination and your availability to support both virtual and on-site tasks.

BITSUMMIT welcomes and encourages applications from candidates with disabilities. Accommodations are available on request for candidates taking part in the selection process.

Job Type: Full-time

Pay: $40,000.00-$45,000.00 per year

Benefits:

Dental care Paid time off Vision care
Ability to commute/relocate:

Oakville, ON L6K 3V7: reliably commute or plan to relocate before starting work (preferred)
Education:

AEC / DEP or Skilled Trade Certificate (preferred)
Licence/Certification:

Driving Licence (required)
Work Location: Hybrid remote in Oakville, ON L6K 3V7