Job Description

About Hera Investment Funds

Hera Investment Funds is a Mortgage Investment Corporation (MIC) based in British Columbia. We specialize in providing secure and competitive investment opportunities while helping borrowers access flexible mortgage solutions. Our focus is on building strong, long-term relationships with our investors, borrowers, and professional partners.

At Hera, we combine professionalism with a friendly, team-oriented culture. We value integrity, accountability, and a 'can-do' attitude. Our office environment is collaborative, supportive, and designed for growth. Every team member has the opportunity to learn, contribute meaningfully, and develop their career.

Position Overview

We are seeking a motivated Office Administrator to join our team. This role is essential in supporting the administration of mortgages, investments, and day-to-day office operations. You will work closely with management, brokers, lawyers, and investors to ensure smooth operations across all aspects of our business.

This is a full-time, onsite role in a professional yet friendly working environment, offering room for growth in the financial services industry.

Key Responsibilities

Office Administration:
- Manage phone calls, emails, mail, deliveries, and meeting scheduling for management.
- Organize conference rooms, office supplies, and coordinate building maintenance.
- Maintain the company's contact list and assist with event planning and catering.
- Oversee reception area and welcome visitors.
- Manage subscriptions, memberships, licenses, and renewals.

Mortgage Administration:
- Forward mortgage applications and communicate with brokers for documents.
- Prepare commitment letters and coordinate with lawyers for mortgage fundings.
- Update management software for new mortgages, payments, renewals, and payouts.
- Deposit and record payments, reconcile balances, and maintain mortgage files.
- Contact borrowers to collect outstanding payments and follow up on foreclosure processes.

Investment Administration:
- Prepare investment documents and liaise with investors for information.
- Coordinate with lawyers for share registration and WPTC for registered plan investments.
- Update management software for new investments, redemptions, and investor records.
- Distribute quarterly statements and respond to investor inquiries.

Other Duties:
- Assist with website updates, social media, and promotional materials.
- Provide support to the accounting team with filing, data entry and audit preparation.
- Carry out additional tasks as assigned.

Qualifications

- Education: Bachelor's degree or diploma in Finance, Economics, or a related field.
- Experience: 2-3 years of Canadian working experience; prior experience in a financial institution is essential.
- Must be a Canadian Permanent Resident.
- Strong organizational skills with the ability to multi-task effectively.
- Excellent communication skills and attention to detail.
- A positive 'can-do' attitude, willingness to learn, and ability to thrive in a team-oriented environment.
- Professional, hardworking, and adaptable to changing priorities.

Why Join Hera Investment Funds?

- Competitive salary with opportunities for career advancement.
- A friendly, professional, and collaborative office culture.
- Exposure to both mortgage and investment administration, offering a strong foundation for growth in the financial services sector.
- Opportunities to learn and take on increasing responsibilities as the company expands.

How to Apply

Please send your resume and cover letter to Stella@herafunds.com with the subject line: Office Administrator Application - Hera Investment Funds.

Job Types: Full-time, Permanent

Pay: $21.63-$24.04 per hour

Expected hours: 40 per week

Work Location: In person