Job Description

We are growing our team at Victory Lutheran Church in Medicine Hat, Alberta! Our current opening is for a 4-day/week administrative position that also provides meaningful and impactful work every day. Read the job description below and if this feels like a great fit for your personality and skillset, apply to work with us today.

About Victory

We are a Christian Family of Word, Sacrament, and Spirit!

Whether you are a believer, questioner, or questioning believer, you are welcome here! We invite people seeking love, forgiveness, healing, acceptance, or searching for a spiritual home in a Christian community. Join us as we sing our song, walk the faith, care for each other, and come together around the Lord's Table.

Worship with us Sunday mornings at 8:30am (Traditional) or 10:30am in-person or via Livestream (10:30am only).

Learn more at https://victorylutheran.ca/

Watch our sermons at https://www.youtube.com/@victorylutheranmedhat

Job Overview

The Office Administrator is responsible for working collaboratively with the other Office Administrator to ensure the smooth running of church day-to-day operations. This position will report directly to the Lead Pastor, and will need to have in-person availability from 9:00am-5:00pm, Monday thru Thursday.

1. Duties and Responsibilities

a. Assist other Office Administrator with the smooth running of church day-to-day operations including answering the phone and responding to a variety of in-person inquiries.

b. Input and organize data for donations, as well as process regular bills and invoices through various methods.

c. Review and submit contractor timesheets for payment.

d. Manage contracts, insurance, and payments for outside groups that use our facility.

e. Update volunteer database including police record checks and other required documents.

f. Help to create and maintain organizational systems within the office, both print and digitally.

g. Support the other Office Administrator with congregational communications, PowerPoint slides, funeral services, and other administrative duties as required.

h. Cross-train with fellow Office Administrator and be available to work additional days as required if the other Office Administrator is away.

i. Provide reports, if requested, to present to the Church Council.

j. Proficiently use Microsoft Office 365, especially Outlook, PowerPoint, and Excel.

k. Always maintain confidentially to the highest level.

l. Ability to meet strict deadlines.

m. Acute attention to detail is required.

n. Punctuality and reliability is essential.

o. Strong organizational skills are required. Ability to set priorities, plan and coordinate work activities, work independently and ensure work is completed on time.

p. Act with integrity and be a role model for ethical behavior; be consistent and fair when dealing with others; keep commitments.

q. Adhering to Occupational Health and Safety (OHS) policy and safety standards and taking reasonable care to avoid harm in the workplace.

r. Excellent communication skills both orally and in writing are required.

s. Make a contribution in helping spread the love of Jesus Christ through Victory Lutheran Church. Attend church services at Victory Lutheran Church.

t. Other duties as assigned by supervisor.

2. Health and Safety

a. The Office Administrator is responsible for protecting their own and others' health and safety at the work site; following health and safety rules for the job; using all hazard controls and wearing all required personal protective equipment (PPE); refraining from causing or participating in harassment and violence; reporting workplace injury or health and safety concerns immediately to their supervisor.

b. Follow all workplace injury or illness reporting standards including WCB.

3. Minimum Requirements

Administrative Office Professional Certificate is preferred with minimum 1-2 years experience working in an office (preference given to church office experience). Past experience and proficiency with PowerPoint and Excel specifically, and with Microsoft Office 365 is preferred. Knowledge of basic accounts payable principles and practices is required. Excellent organizational and time management skills will be needed. Clear Criminal Record Check with Vulnerable Sector and Child Intervention Check dated within the past six months is required.

4. Hours of Work

This is a permanent position for 32 hours maximum per week. Expected in-office hours are 9:00am to 5:00pm, Monday thru Thursday. The workday may not exceed eight (8) hours per day. A completed timesheet is required.

Job Type: Permanent

Pay: $18.00-$20.00 per hour

Expected hours: 32 per week

Benefits:

Dental care Extended health care Paid time off RRSP match Vision care
Schedule:

Day shift Monday to Friday
Application question(s):

Upon hire, will you able to provide a clear Criminal Record Check with Vulnerable Sector and Child Intervention Check dated within the past six months?
Experience:

Administrative: 1 year (preferred) Accounts payable: 1 year (preferred)
Language:

English (required)
Location:

Medicine Hat, AB T1B 2H1 (required)
Work Location: In person

Application deadline: 2025-03-09
Expected start date: 2025-03-31