Job Description

Office Administrator

Trout River Industries is looking for a highly organized and detail-oriented Office Administrator to join our team on an 18-month maternity contract . This role is integral to ensure the smooth day-to-day operations of our office by managing front-desk reception, administrative support, and accounts payable tasks.

Duties & responsibilities:

• Greet and assist visitors, ensuring professional and friendly interactions
• Answer direct phone calls, page employees, take message and respond to general inquiries
• Maintain and update company databases, records, and filing systems
• Assist with data entry, document preparation, and office correspondence
• Handle incoming and outgoing mail
• Maintain a clean and organized reception area
• Oversee the office equipment and maintenance (e.g. printers, telephone, etc.)
• Coordinate with onsite vendors
• Administer the company coverall program
• Process invoices ensuring compliance with company policies and procedures
• Address vendor inquiries including payment status, account discrepancies, etc.
• Maintain vendor records including contact details and payment terms
• Reconcile vendor statements and address any variances
• Work closely with procurement and other departments to ensure accurate and timely record keeping
• Compile and prepare payment requisitions and vendor remittances
• Assist with expense tracking and financial record-keeping
• Support the finance team with month-end and year-end reporting
• Provide administrative support to the management team and staff
• Support special projects, company initiatives, process improvements, etc.

Required skills:

• Attendance and punctuality are essential for this position
• Extremely positive, great attitude and willingness to help
• Ability to maintain a high level of accuracy and confidentiality
• Excellent organizational, time management, and problem-solving skills o Strong verbal and written communication
• Proficiency in Microsoft Office
• Experience with bookkeeping software (Simply Accounting)

About our company:

We are proud to be a leading Canadian manufacturer of live bottom trailers with our Live Bottom, Hycube, and Multi-Purpose Box. Trout River Industries, located on beautiful Prince Edward Island since 1999, has reached out across the world to deliver high-quality innovative products and solutions in the USA, the Middle East, Japan, and Australia. If you want to know where we are going next, join our team and find out.

What do we offer:

• Group benefits package including health, dental and vision
• Group RRSP plan
• Opportunities for advancement
• Strong team environment

We wish to thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Fixed term contract
Contract length: 18 months

Pay: $18.00-$22.00 per hour

Expected hours: 42.5 per week

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Coleman, PE: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person