Job Description

Who We AreSimon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose \xe2\x80\x93 the essence of SFU \xe2\x80\x93 is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.Our team in the Faculty of Education provides vital administrative support of the Preservice Professional Studies (PPS). We are the teacher education component of the faculty designed for aspiring K-12 teachers in B.C., our leading-edge programs offer unique pathways to the profession from any stage in a student teacher\'s career. By efficiently handling these administrative tasks, we contribute to SFU\'s goal of maintaining a high standard of education and seamless program operations. Our team culture emphasizes collaboration, precision, and dedication to supporting the educational community, ensuring a smooth experience for faculty, faculty associates, staff, and student teachers alike.About the RoleAs an Office Administrator within the Faculty of Education, you will play a crucial role in providing comprehensive administrative support to the Director, Associate Director, and Manager of Preservice Professional Studies. Your main purpose will be to ensure the smooth operation of professional programs by coordinating meetings, events, and orientations, and managing financial processes such as invoice payments and expense claims. This role significantly contributes to the department\xe2\x80\x99s goals by facilitating effective communication and organizational efficiency, which are essential for the successful delivery of educational programs. Upcoming projects include coordinating orientations and retreats for faculty associates and coordinators, organizing year-end celebrations, and assisting with the implementation of new administrative systems. This position offers the opportunity to work collaboratively with a diverse team, enhancing your organizational and communication skills in a dynamic educational environment. If you are detail-oriented, proactive, and dedicated to supporting academic excellence, this role is an excellent fit for you.Our ideal candidate is a detail-oriented professional with excellent organizational and communication skills. They possess strong proficiency in word processing, database management, and desktop publishing applications (e.g., Microsoft Word, InDesign, Photoshop). The ability to manage multiple priorities, exercise mature judgment, and handle confidential material with discretion is essential. A minimum of three years of relevant experience and the ability to work independently are required. Additionally, the candidate should demonstrate exceptional interpersonal skills, a high degree of accuracy in typing (60 wpm), and familiarity with university policies and FOIPOP regulations. Proficiency in creating and maintaining both electronic and hard-copy records is crucial.Join our dynamic team at Simon Fraser University\'s Faculty of Education as the Office Administrator at PPS, where you will have the strategic opportunity to shape the future of teacher education. We are looking for candidates who are committed to fostering a diverse and inclusive environment and are driven by impact, leadership, and innovation. Join us in transforming educational practices and enhancing our community engagement.QualificationsHigh school graduation and one-year post-secondary education including courses or training in secretarial practices, office procedures, word processing, desktop publishing and database applications. 3 years of experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

• Proficiency in word processing, database, and desktop publishing applications (e.g., Microsoft Word, InDesign, Photoshop).
• Excellent organizational skills with the ability to handle multiple priorities and meet deadlines.
• Strong interpersonal, oral, and written communication skills.
• Ability to handle confidential/sensitive material with discretion and tact.
• High degree of accuracy in typing (60 wpm) and performing arithmetic calculations.
• Familiarity with university systems such as FINS, FAST, SIMS, and FileMaker is an asset.
• The ability to record accurate minutes at meetings and design various publications, forms, and brochures is essential.
• Experience in providing training and guidance to temporary employees and student helpers during peak periods is beneficial.

What We OfferAt SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• 3 weeks\xe2\x80\x99 vacation (prorated for the first year)*
• Hybrid-work program for eligible positions
• Employer paid defined benefit pension plan
• On-campus tuition waiver for employees and their immediate family members*
• Funding for professional development expenses*
• And more!

*Prorated for part-time employeesAdditional InformationThe position requires occasional travel within the Lower Mainland for meetings, conferences, and special events.Candidates should be prepared to work occasional evenings, particularly for events such as FA Program.For external candidates, the starting salary is the first step of the salary range.Please include your cover letter and resume in one attachment.SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact pei_reception@sfu.ca.

Simon Fraser University