Job Description

Job Summary:

The Administrative role provides high-level administrative support to ensure efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization and communication, ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.

Key Responsibilities:

Answer and direct phone calls and emails in a professional manner. Maintain physical and digital filing systems. Process accounts payable and receivable, including data entry and invoice matching Write and distribute emails, correspondence memos, letters, and forms. Assist in the preparation of regularly scheduled reports. Prepare and send customer invoices; follow up on overdue payments. Reconcile bank statements, credit cards, and general ledger accounts. Assist with payroll processing and employee expense reports. Maintain accounting records and support month-end and year-end closing processes. Develop and maintain a filing system. Update and maintain office policies and procedures. Order office supplies and research new deals and suppliers. Book travel arrangements and coordinate logistics. Provide general support to visitors. Act as the point of contact for internal and external clients.

Qualifications:

Proven experience as an administrative or office admin assistant. Associate's degree in Accounting, Business Administration, or related field/experience of office management systems and procedures. Working knowledge of office equipment, like printers and fax machines. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational skills with the ability to multi-task. Ability to handle confidential information with discretion.

Preferred Skills:

Experience with payroll software. Familiarity with financial reporting and budgeting. Excellent communication and time management skills. Ability to prioritize and multitask Detail-oriented with minimal supervision
If you are ready to take on a rewarding challenge and contribute to our team's success, we encourage you to apply and become a part of our exciting journey!

Join us as we strive for excellence in our operations while fostering a collaborative work environment!

Job Types: Full-time, Permanent

Pay: $25.00-$30.00 per hour

Additional pay:

Bonus pay
Benefits:

On-site parking Paid time off
Schedule:

Monday to Friday
Language:

English (preferred)
Work Location: In person