Job Description

Office Administrator Position Summary:

This multi-faceted role is a hands-on, in-office position which involves supporting the Office Manager with overseeing the daily operations of a busy commercial real estate brokerage and ensuring seamless and organized administrative processes. Reporting directly to the Office Manager and indirectly to the Broker of Record and Company Partners, the successful candidate will provide administrative support to a busy team of agents and brokers, contribute to a positive culture and work environment, and comply with all OREA, RECO, TRESA, FINTRAC and Human Resource regulations. A high degree of efficiency, organization, maturity, confidentiality and effective conflict resolution skills are essential for this position. The ideal candidate would possess a positive attitude and upbeat demeanor, and would contribute to our connected company culture.

Key Responsibilities:

You are the client's first impression on our reception desk. Answer all incoming calls and greet clients with professionalism and a sense of urgency. Ensure that all day-to-day administrative responsibilities are completed with a high degree of accuracy and attention to detail. Act as main support for Marketing Administration, with a focus on broker loading MLS listings and maintaining the brokerage website with accuracy and attention to detail. Inventory and maintain office supplies to guarantee efficient workflow. Provide support with social media content and coordination under the guidance of the Marketing Administrator. Assist with maintaining smooth operation of all office infrastructure, equipment and IT. Support with the organization of office functions (quarterly Lunch & Learn sessions, social events, etc). Act as the point person for all brokerage signage orders. Ensure that office files are organized and maintained to 100% accuracy. Ensure smooth and professional communication flow between all Agents/Brokers and Marketing/Deals administration. Maintain the highest standards of professionalism and ethics while remaining a positive presence in the office.

Qualifications:

Proven experience in a similar role, preferably within the real estate industry. Excellent problem-solving, organizational, and multitasking abilities. Exceptional communication and interpersonal skills and comfort working in a multi-level management environment. Tech-savvy, with proficiency in Microsoft Office Suite required. Responsible, reliable and committed to being on time and in the office every day. Reliable transportation is essential. Previous experience with Lonewolf Back Office is a definite asset. Previous experience with MLS broker loading, website maintenance, Publisher and PowerPoint is strongly preferred but not required. Good working knowledge of RECO, TRESA and FINTRAC regulations and compliance would be considered an asset.

Education and Experience:

A degree or college diploma in Business Administration or equivalent. A minimum of 2 years' experience in office administration and/or marketing administration.
Job Type: Full-time

Pay: $42,000.00-$45,000.00 per year

Schedule:

Monday to Friday No weekends
Application question(s):

Do you have experience with real estate administration?
Experience:

office administration: 2 years (required)
Work Location: In person